Background:

Clearance: Secret

Roles and Responsibilities:

• Regular contact with DDI Hubs and Centers, and Agency/Independent Offices to obtain briefs, background documents, and other related materials for the principal
• Support to team leads for scheduling of appointments, meetings, and conferences, based on personal knowledge of the activities of Center leadership.
• Reminds leadership member(s) of meetings, prepares read-ahead for each meeting ensures the leadership member(s) is fully briefed prior to attendance. Assists in preparation for conferences/meetings by assembling background information. Collaboration in resolving conflict situations and ensuring that all meetings have adequate representation from substantive units as well.
• Research and reviews key documentation for the leadership member(s) ensuring comprehensiveness of input.
• Attends meetings with the leadership member(s) to take notes and coordinates special projects as assigned.
• Develops agendas for meetings chaired by the leadership member.
• Drafts correspondence and contributes to the preparations of speeches, reports, presentation, etc.
• Reviews all correspondence drafted for the leadership member’s signature to ensure clarity and that the member’s position is clearly reflected; and other duties as assigned.
• Supports clearance process logistics, keeping a detailed tracker and ensuring that all items/packages are moving expeditiously through the clearance process.

Qualifications:

• Minimum of three (3) years relevant experience with an Undergraduate (BA/BS) degree.
• Ability to conduct administrative and managerial duties with professionalism, minimal supervision, the highest level of confidentiality, and assertiveness.
• Proficiency in use of computer programs: Google Suite (GMail; Docs, Sheets, Slides, Calendar, Groups, Spaces, and Chat); Microsoft Office (Word, Excel, PowerPoint, SharePoint, Outlook); proven internet research skills.
• Highly organized, efficient, and detail-oriented.
• Ability to juggle competing priorities.
• Demonstrated ability to communicate cross-culturally (both verbally and in writing) complex technical issues to generalist audiences.
• Demonstrated ability to work diplomatically and collaboratively, build consensus, and bridge diverse perspectives and interests.
• Ability to problem-solve and work in a complex, fast-moving environment, including coordinating with field locations.
• Ability to work in collaboration with high-level officials in a respectful and collegial manner.
• Ability to obtain and maintain a Secret clearance.

Estimated Schedule:

• Full-time - 40 hrs/ week
• Telework eligible

Place of Performance:

• Washington, D.C. - Ronald Reagan Building (RRB). On-site support with telework limited option.