Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Pre-Award Activities
  • Support Pre-Award and Proposal Activities, the majority of which would be new business.
    • Contracts Support
      • Review solicitation terms, and serve as a resource to research and support business development staff in interpreting funding requests, regulations, and requirements.
      • Support responses to Requests for Information (RFI) and Requests for Proposals/Quotes (RFP/Q) to provide guidance based on FAR, DFARS, or other clause impacts.
      • Complete compliance matrix for solicitation requirements.
      • Analyze terms and conditions including contract clauses to determine their appropriateness and negotiate terms and conditions accordingly.
      • Collaborate closely with technical teams, proposal managers, pricing team and other members of proposal team.
    • Subcontracts Support
      • Negotiate, manage and oversee pre-award activities for subcontracts and vendor agreements including obtaining, reviewing and negotiating subcontractor packages and conducting risk assessments.
      • Solicit required proposal(s) from potential subcontractors in supporting HJF’s proposals to its customers.
      • Review subcontractor proposal materials and verify they are accurate, compliant, and meet client requirements.
      • Communicate any necessary revisions to proposal materials and facilitate the negotiation process with subcontractors.
      • Prepare and compile the subcontractor’s consent package for final proposal submission.
      • Maintains and reviews subcontractor data and enters data into appropriate enterprise management systems.
      • Advise staff on appropriate methods of procurement and conduct necessary market analysis to support pricing.
    • Other
      • Support process improvement and documentation initiatives.
      • Prepare and support negotiation of non-disclosure agreements (NDAs), teaming agreements (TAs) with potential sponsors and/or subcontractors.
      • Other duties as assigned.
• Post-Award Activities
  • Manage a portfolio of domestic and international contracts/subcontracts issued to HJF and HJF subsidiaries, including CAMRIS International, LLC.
  • Process contractual documentation and reports, advise management of contractual rights and obligations, compile and analyze data, and perform maintenance of historical information.
  • Set up contracts in HJF and CAMRIS contract management system and prepare award briefs.
  • Review Contractual Documents for compliance and risk in accordance with the FAR, DFAR, and Government Supplemental Regulations
  • Engage with federal contracting representatives and other clients on matters related to terms and conditions, rules and regulations, and other compliance requests.
  • Respond to internal and external contractual issues, audits, and compliance requirements.
  • Create, maintain, and update contract files and ensure contractual documents meet regulatory requirements and company policies and procedures.
  • Provide guidance on compliance with company policies and procedures.
  • Provide leadership and solutions to contracting or programmatic issues.
  • Contribute to contracting strategies and initiatives.
  • Other duties as assigned.

• Demonstrated experience with federal agencies.
• Demonstrated knowledge of common contract instruments, including CR, CPFF, CPFF-LOE, FFP, T&M, and IDIQ.
• Experience working with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
• Experience reviewing contract budgets and pricing documents for compliance with requirements.
• Exhibit proven negotiation skills, including the ability to make sound decisions and apply creative problem-solving capabilities.

• Able to collaborate and maintain internal and external relationships and confidentiality.
• Exposure to GSA Schedule Orders and BPAs, and other contracting vehicles (GWAC and IDIQ).
• Experience with Oracle EBS and Deltek products including Costpoint, Contracts, and Purchasing Modules.
• Experience recommending, reviewing, and negotiating multiple agreement types.
• Familiarity with proposal and award budgets, basic cost/price analysis, and reviewing representation and certification documentation.
• Demonstrated communication skills; Collaboration with teams, managers, and/or clients; Organization skills, including time management ability; Detail oriented.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Education and Experience

• Bachelor's degree required.
• Minimum of 9-10 years of progressive contracts management experience administering federal government contracts.

Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.