Description

Job Scope: 

The Assistant Community Manager is to assist the Community Manager in effectively managing the assigned community. In the Community Manager's absence, the Assistant Community Manager will assume all responsibilities associated with accomplishing community objectives as set forth by the Regional Manager. In addition, the Assistant Community Manager is to manage the general administration of the property and perform all related secretarial and accounting functions. 

Duties and Responsibilities: 

• Prepare and maintain complete resident files 

• Maintain general office and vendor files 

• Type letters, memos and leases 

• Assist in maintenance of work order system and in following purchase order procedures 

• Order office supplies within established budgeted guidelines 

• Assist in typing monthly reports 

• Maintain a daily phone log and daily things-to-do log 

• Assist in collection of assessments and preparation of receipts 

• Work with attorney and property manager regarding legal collection proceedings 

• Maintain courteous communication with the owners, residents and representatives of other companies 

• Maintain emergency sheet to include all pertinent phone numbers, local police, fire and contractor numbers; list property address and property information such as number of units, building number(s), number of stories, number of elevators, and locations of electric, gas and water shut-offs 

• Perform other related duties as assigned

Qualifications

Skills and Qualifications: 

• Two years' experience as Assistant Community Manager or equivalent field, such as full-time secretarial experience 

• High school education or equivalent in work experience 

• Accurate typing skills 

• Ability to assist the property manager in day-to-day activities 

• Accredited resident manager or similar designation such as the Certified Manager Community Associations (CMCA) or Certified Apartment Manager (CAM)