POSITION SUMMARY

Provides administrative support to the Human Resources department.

POSITION DUTIES

- Administrative functions such as: answering phones, filing, creating badges, etc.

- Responsible for daily employee requests (walk-ins, emails, phone calls).

- Responsible for new employee onboarding.

- Create, monitor and maintain personnel and medical files for required compliance measures.

- Create pay requests as needed for new hire drug screen testing, tuberculosis testing, physicals, and fingerprint clearance cards.

- Responsible for external employment verifications.

- Assist with all areas of HR, including recruiting, training, benefits, etc. as requested.

- Assist with maintaining HR data system – entering new hires, updating employee information.

- Conduct audits of HR files as needed.

- Responsible for managing worker’s compensation.

- Complete and submit reports as requested.

- Manage organization’s recognition program, including Pride on the Spot, monthly employee appreciation events, quarterly work anniversary lunches, and annual events.

- Monthly employee newsletter.

- Responsible for TGC social media.

- Attend community events to represent The Guidance Center and provide information on services offered.

- Obtain and maintain AZ Notary.

GENERAL EXPECTATIONS

- Provide high quality customer service to internal and external customers.

- Must work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Demonstrate cooperative behavior with colleagues and supervisors.

- Participate in Quality Improvement and Performance Improvement Processes of the agency.

- Complete all TGC required trainings on time.

- Maintains a high level of professionalism while performing job functions.

- Demonstrate flexibility and a willingness to learn.

- This position is 100% onsite, in the state of Arizona.

EDUCATION/EXPERIENCE

Required:

- High School Diploma or GED and 2 years office/HR experience OR- Associate’s Degree in Business Administration or related field.

- Knowledge of HRIS system.

- Ability to obtain Arizona Fingerprint Clearance Card.

- At least 18 years of age or older.

- Valid AZ driver’s license.

Preferred:

- At least 2 years’ experience in Human Resources.

- Experience in behavioral health/medical environment.

- Bachelor’s Degree in Business Administration/Human Resources or related field.

ACCOMMODATIONS

TGC will provide reasonable accommodations for individuals with disabilities, unless it would cause undue hardship. We define reasonable accommodation as any change in the work environment or in the way a job is performed that enables a person with a disability to enjoy equal employment opportunities. We will make a good faith effort to list any special requirements in our job descriptions.

The physical demands of this position warrant: Sedentary Work: Occasionally lifting up to 10 pounds, sitting most of the time and may involve walking or standing for brief periods of time.

CONFIDENTIALITY

Under Federal confidentiality laws, personnel of the Clinic may not disclose information about clients or personnel to anyone outside the Clinic without the person’s prior written consent and may not disclose this information to others within the Clinic except on a “need to know basis”. This includes any identifying information concerning current, past or prospective clients or personnel.

Job Type: Full-time

Pay: From $23.69 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Leadership: 1 year (Preferred)

Ability to Commute:

• Flagstaff, AZ 86004 (Required)

Ability to Relocate:

• Flagstaff, AZ 86004: Relocate before starting work (Required)

Work Location: In person