Job Overview:
We are in search of a Full-Time Administrative Personal Assistant to become a part of our team. This role involves handling clerical and administrative duties to contribute to the company's success. It is a permanent full-time position.

Responsibilities:

• Schedule appointments and events.
• Greet and assist visitors on-site.
• Manage incoming phone calls and direct them to the appropriate individual or department.
• Establish and upkeep organized filing systems.
• Carry out various office tasks.
• Manage calendars and appointment scheduling.
• Assist in project coordination and follow up on tasks.
• Handle incoming and outgoing mail and packages.
• Monitor office supplies and reorder as necessary.
• Deliver exceptional customer service to clients and visitors.
• Execute additional assigned tasks.
• Familiarity with Real Estate Processes and Terminology: Understanding of property listings, purchase agreements, escrow procedures, and other industry-specific terms and procedures.

Qualifications:

• Prior work experience in real estate, property management, or related fields is advantageous but not always required.
• Strong multitasking, communication, and organizational skills are essential.
• Proficiency in Microsoft Office and travel arrangements.
• Problem-solving skills and the ability to handle confidential information.
• Knowledge of Canva and Photoshop is preferred.
• Ability to adjust to changing priorities and handle unexpected challenges in a fast-paced environment.
• Taking initiative to anticipate needs, solve problems, and streamline processes without constant supervision.
• Capable of managing multiple tasks efficiently without sacrificing quality or attention to detail.

Administrative Support: Skilled in digital and physical file organization, appointment coordination, inspections, appraisals, and closings. Proficient in Microsoft Office, travel coordination, multitasking, and prioritization.

Transaction Coordination: Manage buyer and seller transactions, schedule walk-throughs and closings, coordinate inspections and repairs, and input client data into the database system.

Marketing:

• Assist in developing and maintaining contact database.
• Prepare buyer and seller consultation packages.
• Coordinate the creation of listing, open house flyers, graphics, and other marketing materials.
• Monitor and manage inbound leads from websites and social media.
• Organize email marketing campaigns and utilize CRM.
• Regularly update the website.

This position presents an exciting opportunity for individuals skilled in customer service and administrative tasks. The ideal candidate will work in a professional setting, utilizing organizational abilities and meticulous attention to detail.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Work Location: In person