Overview:

We are seeking an experienced Assistant to our Office Manager to join our team. The ideal candidate will be responsible for helping in overseeing the daily operations of our office, ensuring efficiency, and supporting the team in various administrative tasks. Part time only, including evenings and weekends. Potential for more hours in the future, and always room for professional growth. Very warm work environment!

Responsibilities:

Scheduling new clients using Therapy Notes system

Matching new clients with appropriate staff therapists

Record Keeping, billing, bookeeping

Supporting our Full Time Office Manager

Outreach Phone Calls

Facility Maintenance

Outreach and networking

Supporting professional staff

- Manage office operations and procedures to ensure organizational effectiveness
- Coordinate and oversee administrative procedures and systems
- Schedule management for meetings, appointments, and events
- Handle vendor management and maintain office supply inventory
- Maintain office files and records in physical and digital formats
- Oversee phone systems and communication within the office
- Utilize QuickBooks for financial record-keeping

Requirements:

- Proven experience as an Office Manager or similar role
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Mac based programs
- Experience with QuickBooks or similar accounting software
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively

If you are a detail-oriented individual with a passion for maintaining efficient office operations, we encourage you to apply for this exciting opportunity. Positive attitude, friendly personality and compassion for our clients is a must.

Job Type: Part-time

Pay: $24.00 - $26.00 per hour

Expected hours: 16 per week

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 4 hour shift
• Evening shift
• Weekends as needed

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Medical receptionist: 1 year (Preferred)

Ability to Commute:

• Plainview, NY 11803 (Required)

Work Location: In person