Position Summary:

The accounts payable coordinator is responsible for all accounts payable functions. This includes vendor set up, management and maintenance, invoice processing and vendor payments, employee credit cards and expense reports, monthly reconciliations and various tax forms and reporting.

Duties and Responsibilities:

• Process vendor invoices, including entry into accounting system
• Make payments to vendors and employees (payments include checks, wire transfers and ACH)
• Review and process employee expense reports and credit card statements
• Review vendor statements and resolve any outstanding items
• New vendor set up
• Maintain vendor files
• Manage vendor relationships, including responding to payment inquiries
• Calculate and process monthly accounts payable accruals
• Maintain W-9’s and 1099 information
• Maintain appropriate internal controls in the accounts payable functions
• Maintain proper classification of vendors
• Process payments to foreign vendors and ensure proper tax withholding and treaty benefits for international vendors
• Submit tax withholding to the IRS in a timely manner
• Various tax reporting, including but not limited to sales tax returns and 1099s
• Preparation of AP reports and various research
• Review general ledger account coding of invoices and expense reimbursements
• Perform various reconciliations, including supporting documentation
• Manage fixed asset process
• Manage the PCS Odyssey meal system
• Process mail
• Assist the with the annual financial audit
• Assist the accounting manager as needed
• Provide support to the accounting department as needed
• Perform other related duties as assigned.

Qualifications and Skills:

• Associate’s degree with accounting focus is preferred
• Prior experience with accounts payable, working with vendors and the ability to respond to members of the business community
• Familiarity with accounts payable processes for capital and construction projects is recommended
• Self-starter with a proven track record of multi-tasking abilities

• Organized, approachable and friendly. A ‘can-do’ attitude, willingness to learn, and positive outlook are essential.

• Proficient with Microsoft Office, including Word and Excel
• Expertise with various types of accounting software platforms, Blackbaud’s Financial Edge a plus
• Excellent verbal and written communication skills
• 10-key by touch
• Not-for-profit experience is a plus.

Salary and Benefits:

The Colburn School offers excellent benefits including medical, dental, vision, Long Term disability, Life Insurance, 403(b) Retirement plan with generous employer match and more. Generous vacation and sick leave policies.

Pay range for this position: $21.00-$24.00 per hour, depending on background and experience.