You haven't searched anything yet.
Type of Appointment : Full-Time, Probationary
Collective Bargaining Unit : California State Employees of California (CSUEU) Unit 7
Job Classification : Administrative Support Coordinator II
Anticipated Hiring Range : $3,865 per month - $4,502 per month
Work Hours : Monday - Friday 8 : 00 am - 5 : 00 pm
THE DEPARTMENT
The mission of the department is that the music department is a hands-on creative community combining performance, musicianship, industry, and technology to empower musicians of the future.
We promote music as a diverse practice that rewards and fulfills individual lives and the human experience. We foster ethical innovative careers in performance, teaching, and the music industry.
The music department encourages all students to realize their highest musical, academic, and professional potential. The department prepares individuals for a variety of careers in music, including teaching, business, and performance, and provides General Education courses for the general student population and in support of teacher education.
The faculty of the Music department believe that the presence of music in a person's life is rewarding, fulfilling, and necessary for a balanced life, and that they have a responsibility to fairly present and represent the complex tapestry of contemporary American musical life.
The department aims to present a balanced view of the musical contributions of all genders and the various nationalities and ethnicities of the state's population.
DUTIES AND RESPONSIBILITIES
use problem-solving techniques to facilitate the navigation of students through the system; assist students during registration and provide permission numbers when needed.
analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Train any new faculty, staff, or student assistants who may join the department on departmental processes; assign new faculty to offices and prepare offices (painting, new furniture, when they change hands, if needed;
maintain assigned office inventory and maintain expertise in using office software packages, technology, and systems.
effectively handle interpersonal interactions at all levels, and handle highly sensitive interpersonal situations; if needed, use negotiation and persuasion skills to achieve results and expedite projects.
ingenuity in developing solutions to the above is required.
Support faculty searches by initiating advertising and coordinating interview schedules of candidates with faculty, dean, and other personnel;
prepare and submit travel expense forms for all candidates; collect and prepare all necessary documents for candidates' reimbursements.
run the auditions for prospective students; prepare audition materials before candidates arrive; and coordinate actions of student volunteers during auditions.
prepare direct pays and other types of reimbursements to faculty for professional development and other related expenses.
this requires a great deal of attention and high-level administration skills.
Work with the department scheduler and the college scheduler on class scheduling; make scheduling suggestions; assist with schedule programming;
key in and update schedule; and assist department chair by updating spreadsheets that indicate courses and FTES taught and lecturer dollars spent.
Assist with part-time staffing of various classes; assist with tracking number of WTUs taught by part-time faculty term-by-term;
assist with contacting part-time faculty and arranging interviews; work with the college contract analyst and collect all necessary paperwork to help facilitate the hiring process.
if requested; this report is instrumental, as this information is compiled along with other majors within the college to see if the department is on track with the total FTE goal of the department.
make reservations in room reservation database for additional rehearsal for academic classes.
track and maintain student records for juries; assign permission numbers for studios, theory placement, and upper division courses.
Work with the Paycheck Coordinator in the Dean's office for any questions or for any additional instructions that may be necessary as procedures may change.
QUALIFICATIONS
High School diploma or its equivalent AND five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
PREFERRED EXPERIENCE
ability to use negotiation and persuasion skills to achieve results and expedite projects.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers.
Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future.
As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California.
For more information, go to .
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check).
The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.
In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.
For more information, go to .
CSU Classification Salary Range
This position is part of the CSUEU bargaining unit 7, the CSU Classification Standards for this position are located on the following site, .
The CSU Salary Schedule is located on the following site : . The classification salary range for this position according to the respective skill level is minimum $3,865 and maximum $6,336 per month.
Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
For more information, go to .
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at : and .
Child Abuse / Neglect Reporting Act (CANRA)
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at .
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
For more information, see the .
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at .
Equal Employment Opportunity
Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity / gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.
We engage the talents of all qualified workers, regardless of their background. More information is available at .
Other Notices
For other important employment notices, we invite you to visit web page.
Last updated : 2024-05-24
Full Time
$53k-66k (estimate)
05/26/2024
06/06/2024
csudh.ed
Carson, CA
<25
The job skills required for Department coordinator include Administrative Support, Scheduling, Problem Solving, Purchasing, Office Administration, etc. Having related job skills and expertise will give you an advantage when applying to be a Department coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Department coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Department coordinator positions, which can be used as a reference in future career path planning. As a Department coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Department coordinator. You can explore the career advancement for a Department coordinator below and select your interested title to get hiring information.