Job Summary:

The Office Assistant will be responsible for being the face of the Home Office. They will welcome visitors, answer and direct phone calls, distribute mail, and perform general office tasks.

Supervisory Responsibilities:

• No supervisory responsibilities.

Duties/Responsibilities:

• Graciously receive the public, including residents, and direct them as appropriate.
• Open, stamp, and deliver mail to appropriate individuals.
• Receive and direct all incoming calls.
• Maintain office equipment, ensuring it is working appropriately and scheduling maintenance as needed.
• Track office supplies inventory and order more when needed. Keep supplies closet clean and organized.
• Order business cards, flowers, and gifts for employees. Distribute newsletter and other large mailings as requested.
• Update and maintain the Office Calendar in both Outlook and Sharepoint.
• Process vendor updates, certificates of liability, BWC certificates, and auto insurance.
• Prepare copy and postage reports for Accounting.
• Maintain electronic and physical files as assigned.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable with typing and navigating a computer including internet browsers.
• Proficient with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to adjust and adapt quickly to changes throughout the day and multiple interruptions while maintaining a low error rate.

Education and Experience:

• Requires high school diploma or equivalent.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Benefits:

• Insurance benefits available immediately
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) with company match
• Annual bonus and raise based on performance
• Paid time off (PTO)
• Work-life balance
• Career advancement