The Bair Foundation is looking for a EXECUTIVE ASSISTANT / CONTRACT MANAGER in New Wilmington, PA!

The Bair Foundation is a non-profit, social service ministry looking to recruit candidates who have a passion for serving families and children and who exhibit our core values of Caring, Helping, Dedication and Teamwork. If this sounds like you, we look forward to viewing your application!

This position offers a hybrid schedule after the training period is complete.

Pay: $42,000 - $48,000

BENEFITS:

• Generous Holiday and PTO benefits
• Medical, Dental, Vision
• 401K Traditional and ROTH
• Training and Educational Assistance
• Eligible employer for the Public Service Loan Forgiveness (PSLF) program

ESSENTIAL FUNCTIONS:

• Types and organizes correspondences/documents for use by the supervisor.
• Files correspondences/documents to provide supervisor with accurate, orderly and up-to-date filing system.
• Transcribes hand-written notes for use by the supervisor or for filing.
• Screen incoming calls and to direct them appropriately or to give information to the callers.
• Relieve supervisor of the administrative details associated with various projects and activities.
• Maintain schedules for supervisor.
• Arrange travel schedules and hotel arrangements for leadership, Board members, and visiting guests.
• Coordinate meetings that may include Board members.
• Track Board member or visiting guests expenses for Accounting.
• Prepare information for Board meetings; gathering reports and compiling Board packets.
• Maintain Board minutes.
• Monitor background checks for supervisor and Board members to ensure compliance with licensing.
• Track effective dates of all contracts and dates of Medicaid MCO credentialing.
• Distribute contracts for review and approvals from appropriate staff.
• Gather documentation to attach to contracts. Prepare contracts for appropriate signatures.
• Ensure all contract deadlines are met.
• Prepare information and documents for digital archiving.
• Work with Accounting to resolve billing issues related to contracting (i.e.: rate negotiation, credentialing for new Medicaid MCOs, status of contracts).
• Handle corporate registrations, memberships, and the federal government's system for award management (SAM).
• Files annual reports in operating states in a timely manner to ensure all states remain in good standing.
• Assist with the completion of RFPs, RFIs and grant applications by providing needed information and corporate documents.
• Manage scholarship and car grant program, work to publicize programs and increase applicants.
• Provide and organize phone coverage relief for National office receptionist.
• Assist with the planning and preparation of events held at the National office.

QUALIFICATIONS:

• Bachelor's degree in appropriate field with experience in executive level administrative support work.
• Contract monitoring experience preferred.
• At least 2 years of experience in an executive or administrative assistant role.
• Comfortable meeting deadlines and handling confidential information.
• Must be proficient in Microsoft Office.
• Proven track record of managing multiple tasks with high attention to detail.

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)

Work Location: In person