Legal Administrative Assistant (Commercial Real Estate Law/Litigation)
Tampa, FL
Direct Hire
TempExperts is hiring for a Legal Administrative Assistant with Commercial Real Estate Law and Litigation Experience to join a prestigious law firm in the Tampa, FL area. This is a direct hire opportunity!
The ideal candidate will have at least three years of commercial real estate transactional experience and comfortable with drafting, editing, and proofreading legal documents. This position will provide support with specific emphasis on acquisitions, dispositions, leasing, financing, and development deals with national and local builders and developers.
Essential Duties and Responsibilities:

• Assist attorneys in drafting, proofreading, and editing (i.e., “redline”) various documents for correct spelling, grammar, punctuation, format, and content.
• Assist with pre- and post-transaction closing.
• Assist with telephone client intake to obtain preliminary information, run conflicts, and schedule initial contact meeting via call, Zoom or in-person conference.
• Submission of new business intake and assist with running conflict checks, opening and closing of client matters.
• Assist with the organization of client materials and attorney work product within our document management system.
• Review attorneys’ marked prebills and send to billing for processing; mail or email finalized invoices to the clients, as directed on a case-by-case basis.
• Ensure that the clients’ billing requirements are correctly set up.
• Input and edit attorneys’ time and maintain attorneys’ client contact information.
• Perform administrative duties, such as client file management, general correspondence, expense reports, check requests, etc.

Essential Knowledge, Skills, and Abilities:

• Excellent communication skills – written and oral with Strong analytical skills.
• Strong organizational and time management skills.
• Client service oriented.
• Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs. Advanced Adobe professional and acrobat. Experience in iManage (FileSite/DeskSite) is a plus.
• Ability to file/record documents in official records (experience with e-recording is a plus).
• Ability to work independently and as a team. Be able multi-task and work well under pressure to meet deadlines.
• Effectively communicate and integrate with clients.
• Ability to order and update title insurance commitments and to review and finalize title insurance policies is a plus.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution
• Three (3) years of law firm experience preferred.
• Availability for overtime when necessary.

This Firm offers a full benefits package and extremely competitive wages.
TempExperts is an Equal Opportunity Employer.