Description:

In this role, you’ll serve on a dedicated and supportive team with the Communications Department where you’ll assist in the preparation of logistics, project management, and organization surrounding our large annual trade show. This is an exciting opportunity for candidates who thrive in collaborative roles and possess excellent organizational and communication skills. We’re seeking someone with a strong attention to detail who’s highly responsive, customer service-oriented, and interested in playing an integral role in helping to execute the annual event we host as a well-established voice in the real estate industry.

EXPO/Tradeshow Administrative Preparation:

• Assist in the organization, logistics, and project management leading up to their annual trade show.
• Manage after-sale follow-up for exhibitors.
• Maintain an exhibitor database and manage all Expo-related contracts using Excel.
• Coordinate materials for prospective attendees.
• Generate invoices for sponsors and exhibitors as needed.
• Follow up on outstanding contracts and invoices.
• Maintain a calendar for EXPO Activity and deadlines.
• Handle telephone calls to the EXPO area and entire department. Answer routine inquiries and detailed information requests from prospective exhibitors, media and members.
• Coordinate overall production for sponsorship deliverables.
• Solicit RFPs from various trade show vendors as required. Review and recommend vendors to service annual event.
• Coordinate and organize the Exhibitor Service Manual.
• Work directly with the trade show Contractor and mailing house.
• Prepare and handle exhibitor credentials.
• Manage the exhibitor registration desk onsite.
• Update all exhibitor and sponsor-related items on the event website.

Advertising Tasks:

• Work with a production assistant on collecting and uploading digital ads as needed.
• Run reports and insert metrics into Excel sheet.

Registration Tasks:

• Manage the online registration process.
• Manage ticket and badge requests including staff, speaker and guest lists.
• Handle attendee registration, working directly with the contracted registration company.
• Coordinate a post-event survey coordination and summary.

Manage Invoice Process:

• Maintain payment logs.
• Work with the Accounting team to process contracts.

Skills:

Customer service, Administrative support, event planning, event coordination, Sales support, Sales administration, Customer service oriented, Ms excel, Microsoft office, advertising operations, trade show

Top Skills Details:

Customer service, Administrative support, event planning, event coordination, Sales support, Sales administration, Customer service oriented, Ms excel

Additional Skills & Qualifications:

Basic Qualifications:

• High School diploma or the equivalent.
• 3 years of administrative assistant experience.
• Intermediate Knowledge of Excel (Pivot Tables are preferred, but will train)

Preferred Qualifications:

• Bachelor's degree.
• Previous experience with ACT contact management software or a similar application

Experience Level:

Intermediate Level

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.