Title: Executive Assistant
Pay Rate: $42/hr
Job Type: ~4 month contract (Oct)
Shift(s): Mon Fri
Location: Palo Alto, CA 94305 (Hybrid)
On-site Wed/Thurs; Tues, 1-2 times a month

Job Code: JPC- 8340/1226742

This work location requires proof of full vaccination against the Covid-19 virus, for workers within Department of Medicine/Healthcare*

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description:

School of Medicine is seeking an Executive Assistant for the Senior Associate Dean of Research.

Core Duties:

Proactively and independently plan and schedule meetings, conferences, teleconferences, and travel for the Senior Associate Dean's complex calendar. Resolve calendaring conflicts while keeping the Senior Associate Dean apprised of changes to the calendar. Use high-level reasoning skills to establish daily priorities, including reviewing the Senior Associate Dean's calendar and rescheduling meetings. Prioritize tasks and coordinate among other staff supporting the Senior Associate Dean. Set meeting agendas, brief the Senior Associate Dean on meeting topics, and coordinate and keep meetings focused. Take notes in meetings and assume responsibility for completion of action items. Draft, review, and edit letters, emails, reports, PowerPoint presentations, and other correspondence on behalf of the Senior Associate Dean. Plan and book complex domestic and international business travel ensuring that proper policy guidelines are followed. Read, research, and route correspondence as requested. Keep the Senior Associate Dean apprised of follow-up that requires her attention. Maintain spreadsheets of Letters of Support, including tracking the dollars committed by the Dean for SoM. Reconcile travel expenses via T-Card or P-Card and process expense reimbursements on behalf of the Senior Associate Dean. Follow-up on action items from the Academic Senate, Provost Luncheons, and Research Advisory Committee meetings.

Requirements:

High school diploma and 5 years of relevant experience, or combination of education and relevant experience. Strong organizational skills, attention to detail, and flexibility/patience

TEKBERRY OFFERS A $100 payment FOR REFERRALS!

Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. US citizens, Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to work Corp to Corp or to sponsor H-1B visas currently. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https://tekberry.com/search-jobs/

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