Would you like to perform rewarding work while contributing to the success of an established, and fast-growing company? Technalink is seeking administrative assistants to include those with project, directorate, and executive level experience and skills to join our fun and collaborative team.

Project Administrative Assistant

Key Responsibilities 

• Develop a working knowledge of agency software and contracting policy and procedures. 
• Assist the government in collecting and assembling cost data, reviewing program applications and contracts, processing payment application requests, and reviewing open obligations. 

• Establish and maintain files and records. This includes but is not limited to, receiving, and assembling program applications. 
• Ensure procedural handbooks and manuals are kept current and up to date. 
• Review a wide variety of invoices, vouchers, and other miscellaneous payment requests. 
• Compile and review the accuracy of contract administration supporting documents from the program application process through to final payments and contract completion. 
• Assist technical staff in managing program contracts. This may include, but is not limited to, annual contract reviews, documenting contract compliance, and communicating with program participants. 

• Review and verify technical and professional materials prepared by staff specialists for format and grammatical accuracy, including interpretative materials, technical reports, memorandums, advisory notices, and technical notes. 
• Answer telephone calls, greet visitors and sign for incoming deliveries and interact with the public in an office setting. 
• Maintain office files, manuals, handbooks, and reference library, both paper and electronic, according to department guidelines and requirements. 
• Monitor and track commencement and expiration of agreements and assists with preparation of required paperwork. 
• Monitor and track commencement and expiration of contracts, contracts behind schedule, and contracts that have not completed a practice in the first year and prepare modification, termination, waiver, and annual practice reminder letters for Government signature. 

• Process annual contract reviews and various internal and external audits responses

Qualifications 

• Excellent Interpersonal, writing and editing skills.

• Minimum 3 years of experience

• MS Office Suite with Expert Level experience with Word, PowerPoint, Excel

• Familiarity with Defense Travel System (DTS) or related travel booking systems.

Additional qualifications with greater responsibilities at the Directorate and Executive administrative levels per below:

Directorate Administrative Support

• Arrange meetings and conferences and prepare appropriate background material.
• Provide pre-event planning, on-site coordination, and post-event activities.
• Provide analysis, financial support and presentations for programs and lessons learned/risks mitigated.

Executive Administrative Support 

• Ability to interact with high-level clients as well as maintain confidentiality.
• Provide short and long-range project operations and schedules, appointments and meetings.
• Create and produce moderate to complex documents including spreadsheets and presentations.
• Manage multiple tasks, projects, and deadlines, as well as assist with special projects.

About 

Since 2000, Technalink has helped public and private-sector organizations to navigate complex changes, leverage technology as a competitive asset and anticipate evolving needs, threats, and opportunities. 

Keeping up with today’s relentless pace of change demands the right combination of leading-edge technologies and innovative approaches. Technalink brings both to bear with future-focused, human-centered solutions tailored to your mission and goals.

We help public- and private-sector organizations navigate complex changes, leverage technology as a competitive asset, and anticipate evolving needs, threats, and opportunities. 

Drawing from over two decades of experience, we support a wide range of organizational objectives including IT Management Consulting, Program Management, Cybersecurity, and IT solutions to Federal Government clients. We develop proactive strategies and expert analysis to foster a stronger understanding of requirements and business goals that lead to progressive modern solutions and successful project delivery.