Full time hours
Pay starting at $27.06/HR depending on experience.
In this role the Executive Assistant will work closely with the Director and Executive Officer as a member of the Executive team and will primarily be responsible for providing essential administrative support, communication, and coordination between the Director’s office, a diverse group of experts, the public and other departments.
Duties and Responsibilities:

• Provide executive administrative support for the Director. Maintain Director’s calendar and schedule with faculty, staff, and external relationships.
• Plan and manage projects delegated by the Director, including coordination of special events, virtual conferences, and ongoing IARC functions and meetings.
• Work with external visitors and groups supporting overall logistics of travel and other needs, to include audio/visual conference and meeting support.
• Serve as point of contact/liaison between Director and administration, visitors, faculty, and staff (including tracking of visitors). Keeps the Director informed of emerging issues that need attention daily.
• Track critical projects and take appropriate steps to ensure deadlines are met and necessary action occurs.
• Make allowable purchases to support the Director’s Office supplies, computers, and copier support.
• Records management for Director’s Google folder.
• Manage the building conference room reservations for meetings and events, scheduling calendars, and provide some technical support for users.
• Serve as the point of contact for faculty and staff office space coordination.
• Coordinate CPR and other training for staff and faculty.
• Provide support on renovation projects, redesigning of building space, and overall maintenance needs for IARC in the building.
• Monitor the condition of the facilities, general upkeep of building, report unsafe building conditions. Maintain storage areas and organization of surplus.
• Serve as 24-hour point of contact (POC) for all matters related to closure, maintenance, and outage issues.
• Other duties as assigned.

Minimum Requirements:

• Associate degree and two years of increasingly responsible experience as an Assistant to an upper-level administrator in a university, agency, or private sector setting or an equivalent combination of training and demonstrated experience.
• Preferred-Two years of increasingly responsible experience as an Assistant to an upper-level administrator in a university, agency, or private sector setting.
• Background will be viewed.
• Drug free environment.

Applicants never pay fees when applying with or working for TDL Staffing
Begin your application online at www.tdlstaffing.com
Call our office for further information or with questions at 907-455-8300
EOE
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