POSITION DESCRIPTION

POSITION TITLE: Administrative Assistant for Special Services

FLSA: Non-Exempt

REPORTS TO: Director of Special Services

TERMS OF EMPLOYMENT: 20 hours per week, 261 days per year

QUALIFICATIONS:

• Proficient typing skills (Minimum of 60 words per minute)
• Proficient computer knowledge and word processing
• Knowledge of usage of office equipment, such as copy machine
• Good telephone etiquette and public relations skills
• Ability to lift 40 lbs to shoulder height occasionally

ESSENTIAL JOB FUNCTIONS:

• Manage data within the district financial system; generate reporting.
• Process requisitions, purchase orders and invoices for the Department.
• Disseminate all supplies and equipment purchased in the Department.
• Submit payroll requisitions and mileage for the Department.
• Assist the Director with the development and oversight of the Department budget.
• Assist the Director with the submission of all final expenditure reports to the Department of Elementary & Secondary Education for the Department.
• Assist the Director with the submission of all special purpose financial reports to the Department of Elementary & Secondary Education.
• Develop and maintain an inventory of all equipment and supplies purchased through Special Services funds.

OTHER PERFORMANCE RESPONSIBILITIES:

• Assist with answering the phone and fielding departmental questions.
• Assist with maintaining student records and files.
• Other duties as assigned.