About the Company:

Located in the vibrant Southern Kendall region of Miami, our organization stands as a testament to over 30 years of innovation and leadership in the investment sector. We are committed to maintaining a culture of excellence, pioneering business strategies, and fostering a collaborative environment. By joining us, you become an integral part of a team dedicated to setting new benchmarks in our industry.

Job Description:

Seeking a versatile and dedicated Accounts Payable Clerk for an in-office role, operating Monday through Friday from 8 am to 5 pm, with the possibility of pre-approved overtime. This position is perfect for a detail-oriented (we use QuickBooks desktop), highly efficient Accounts Payable Specialist who is fluent in English and possesses the ability to pivot effortlessly between projects or assignments at any given time. As an essential member of our compact, dynamic accounting team, your primary responsibility will be to manage and execute all aspects of accounts payable operations with meticulous attention to detail. The ideal candidate will demonstrate exceptional precision and consistency in their work, while fully adhering to Generally Accepted Accounting Principles (GAAP) and Federal Tax Guidelines and showcasing adaptability and flexibility in a fast-paced environment.

Key Responsibilities:

Full-Cycle Accounts Payable Management: Oversee the entire accounts payable process, from invoice receipt to payment disbursement, emphasizing timeliness and accuracy.

Invoice and Payment Request Processing: Carefully scrutinize and process invoices and payment requests, including those related to purchase orders (POs), ensuring they are properly authorized and documented.

Vendor Relationship and Statement Reconciliation: Act as the primary contact for vendor interactions, build strong relationships, and reconcile vendor statements with internal records, resolving any discrepancies.

Financial Closing Participation: Play a critical role in monthly, quarterly, and annual financial closings, ensuring that accounts payable transactions are accurately reflected in financial statements.

Compliance and Policy Adherence: Strictly adhere to internal controls and accounting policies to maintain the integrity and reliability of financial data.

Financial Reporting and Analysis: Use advanced Excel skills to produce detailed financial reports and analyses, aiding in strategic financial decision-making.

Purchase Order Management: Oversee the lifecycle of purchase orders, ensuring accurate alignment with invoices and receipts.

Multiple Entity Bookkeeping: Handle bookkeeping for multiple entities within the organization, including managing inter-company transactions and reconciliations.

Regular Account Reconciliations: Consistently reconcile accounts payable ledgers with general ledger accounts, identifying and rectifying any discrepancies to uphold financial accuracy.

Collaboration with CPAs and Auditors: Work closely with Certified Public Accountants (CPAs) and auditors, providing necessary documentation and insights for audits and financial reviews. Ensure compliance with accounting standards and regulations, facilitating smooth and efficient audit processes.

Expensify Management and Integration: Efficiently manage and integrate Expensify software for tracking and reimbursing employee expenses. Ensure seamless processing and documentation of expense reports, while adhering to company policies and auditing standards. Act as the point of contact for any Expensify-related queries and provide guidance to staff on best practices for expense reporting.

Qualifications:

AA degree in Accounting, Finance, or a related field (unofficial transcripts required at hiring).

A minimum of 2 years' experience in accounts payable or a similar role.

Advanced proficiency in Microsoft Excel and QuickBooks.

Comprehensive understanding of accounting principles and accounts payable procedures.

Exceptional organizational and time-management abilities.

Capability to work autonomously and collaboratively.

Interview Process:

Initial screening interview.

Comprehensive interview including a basic accounting test.

Background and reference checks.

Mandatory drug testing as part of pre-employment screening.

Compensation:

Offering a competitive hourly wage ranging from $20 to $24, this non-exempt position's compensation will be commensurate with the candidate's experience and qualifications.

Benefits:

Comprehensive Health Coverage: Access to premium health, dental, and vision insurance plans.

Retirement Savings Plan: A robust 401(k) plan with a company match of up to 6%, fostering long-term financial security.

Disability Protection: Fully company-funded short-term and long-term disability plans, ensuring peace of mind in case of unexpected health issues.

Life Insurance: Employer-provided life insurance equivalent to 1X your annual salary, offering additional security for you and your family.

Generous Time Off: 3 weeks accrued yearly PTO, and 3 floating holidays.

Career Growth: Opportunities for professional development, helping you advance your skills and career.

Application Procedure:

Candidates interested in this role should submit a resume to [Your Email Address]. We are an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions are based on qualifications, merit, and business need.

Application Deadline: 01/19/2024

Job Type: Full-time

Pay: $20.61 - $24.83 per hour

Expected hours: 40 – 43 per week

Benefits:

• Disability insurance
• Flexible spending account

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Education:

• Associate (Required)

Language:

• English (Required)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Kendall, FL (Required)

Work Location: In person