We are currently looking for an Executive AdministrativeAssistant for a contract position with the Department of Justice / United StatesAttorney’s Office (USAO) located in Phoenix, AZ.This is initially for a 1-year contract with 2additional optional years (for a total of 3 years) with the USAO.Candidates must be U.S. Citizens and be ableto clear an extensive 7 (or 10) year minimum background check / clearanceinvestigation by the Department of Justice.

The individual will provide executive level administrativeand secretarial support to the USAO’s Executive Division, supporting the U.S.Attorney (USA), First Assistant U.S. Attorney (FAUSA), and the ExecutiveAssistant U.S. Attorney (EAUSA). The individual will perform the followingduties:

• Maintains calendars for the USA, FAUSA, and EAUSA.
  • Track dates and arrange / schedule conferences and meetings as necessary.
  • Prepares agenda, notifying participants, and arranging meetings.
  • Anticipates and prepares materials needed for conferences, meetings, correspondence, appointments, telephone calls, etc.
  • Attends meetings and conferences to record, summarize, and distribute minutes.
  • Maintains calendar(s) of the staff, schedules appointments, interviews, and conferences, and provides reminders of commitments.
• Arranges travel for the Executive Division by preparing itineraries, securing transportation and hotel reservations, and preparing automated travel authorizations and vouchers.
• Reads, screens, and controls incoming mail.Independently deals with those matters that do not require his/her personal attention by referring to appropriate staff members, or personally performing the work needed to resolve the matter.
• Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters, functions, and general procedures of the office. Determines which matters should be referred to the USA, FAUSA, and EAUSA, whether the immediacy of the call warrants interruption of the U.S. Attorney or revision of previously established plans and priorities.
• Establishes and maintains a variety of files, both manual and electronic.
• Composes or produces a wide variety of written documents that require a good working knowledge of administrative procedures and terminology.
• Reviews all outgoing correspondence, documents, and reports prepared for the USA’s, FAUSA’s, and EAUSA’s signature.
• Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Maintains an accurate telephone listing of contact information from various departments and agencies.

Requirements:

Experience: Candidates must have a minimumof fiveyears of administrative experience supporting multiple C-Level executives.Experience working in a law firm is preferred.

Education: Candidates should be seasonedprofessionals with a college degree or equivalent professional work experience.

Skills: Expert organizational skills; top-notch time managementskills; streamlined and polished communication style; problem-solvingorientation; ownership of the role and the responsibilities; meticulousattention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPointpresentations, Excel spreadsheets, and Word documents. Advanced Outlook skillsincluding the calendaring and task functions. Facility with Zoom and MS Teams.Ability to handle confidential and sensitive matters professionally and withdiscretion. Ability to resolve issues quickly, effectively, and diplomaticallyand to make appropriate recommendations. Good decision maker, strategic thinker,and proven ability to manage time, people, and resources in order to meetdeadlines. Demonstrated ability to take initiative, manage projects and handlemultiple competing priorities. Flexibility and ability to adapt to constantlychanging priorities.

This is a full time / 40 hours per week position.Candidates will be working onsite each day(telework is not available for this role).This position offers the accrual of 2-weeks of paid time off each year,paid federal holidays and is eligible to enroll in our health benefits program.