Job Description:

• The Sr. Project Coordinator position provides project coordination and executive administrative support for executive leaders and/or their respective leadership teams.

• Works as an extension of their executive leader(s) and their teams in this regard.

• Play an important role in coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team.

• Expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with minimal mistakes and errors.

• Will also involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment.

• Work collaboratively with the rest of the Cell Therapy Organization and will work, as appropriate, to back-up and supplement any over-flow needs of the Cell Therapy Organization.

• Serve as project coordinator for key projects scoping Cell Therapy Operations.

• Managing logistics related to project timeline

• Supporting development of meeting materials and PowerPoint presentations

• Generating/collecting project-related data and organizing effectively to enable analysis by project team

• Identify reporting needs and generate project-related metric and trend reports on a periodic basis to support team (i.e., Quality Council, Value Stream LT)

• Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones

• Maintaining and reconciling project budget and expenses

• Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff

• Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.

• Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.

• Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.

• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

• Ensure manager's preparedness for meetings (e.g., assemble meeting materials and pre-reads)

• Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)

• Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.

• Maintains professional and technical knowledge by remaining current with continuous learning modules.

Qualifications:

• Need High School diploma, Associate or Bachelor degree.

• 8 years administrative, project coordinator or comparable experience; prior Executive Associate Experience preferred.

• Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, Power Point).

• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.

• Previous experience contributing to or managing administrative projects from the point of inception to completion, including those that require multiple skills.

• Ability to manage multiple projects and competing priorities.

• Maintains a positive attitude, a high level of productivity, and is adaptable to change.

• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.

• Ability to multi-task and adapt quickly to competing priorities while remaining focused.

• Ability to work effectively under pressure to meet deadlines.

• Successful candidate must be able to learn new tools and systems in an ever-evolving environment.

• Exhibits a positive work attitude, and high productivity.

• Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.

• 5 years of experience contributing to or managing administrative projects

• 5 years of experience with Microsoft Office suite or MS Office 365

• 3 years of experience in Cell Therapy, Biopharma, Pharma, Medical, or similar industry

• Proven ability to remain poised and focused in a fast-paced, high business impact working environment at all times.

• This level of performance includes, but is not limited to the following; (1) thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day to-day activities as well as the overall functioning of their office, (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, and (5) have the ability to multi-task and as such, be able to prioritize highly diverse, time sensitive and often complex projects, activities and tasks with minimal supervision.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.