ASSISTANT PROPERTY MANAGER (APM)

COMMERCIAL OFFICE REAL ESTATE ~ Financial District, San Francisco, CA

Swift Real Estate Partners, a leading West Coast commercial office real estate company with a strong presence in the Bay Area,has an exciting opportunity for an Assistant Property Manager to join the team!

Are you a top-notch APM who has at least 5 years of property administrator/APM support experience and prior experience working for a CRE property management office?

Do your teammates describe you as the ultimate team player with a professional, “yes can do” attitude, where no job is too big or too small to tackle?

Are you considered a pro at MS Office, and possess outstanding verbal and written communication skills?

Are you considered an “Ambassador Extraordinaire” because of your amazing customer service skills and “yes-can-do”, “I am on it” persona?

Do your teammates look at you in awe because of your excellent organization and multi-tasking skills when it comes to juggling all those balls and meeting deadlines?

Would you like to work for a thriving company that offers a collaborative team environment and values its employees?

If you answered “YES!” to the above and would like to dive into an exciting position, then we are looking for you!

Position Responsibilities:

As a key member of the team using your amazing talents, you will be the “go-to person” for Swift’s tenants and vendors, and supporting the GM of our downtown San Francisco assets in managing the day-to-day property operations to ensure things run smoothly and efficiently.

Your talents will include but will not be limited to the following:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Property Office Management:

• Meeting and greeting visitors using your outstanding customer service skills
• Answering and directing calls
• Ordering office supplies
• Ensuring office equipment is operating properly
• Updating directories as needed
• Right-hand support to the General Manager to assist with special tasks

Tenant and Vendor Responsibilities:

• Maintaining vendor and tenant contact lists; emergency contact lists and other miscellaneous records and files to ensure they are current and well-organized
• Retain vendor and tenant insurance certificates for all assets up to date and current
• Conduct property inspections and identify any maintenance or repair issues and notify appropriate party of needed repairs, confirm work is completed and payment processed accordingly.
• Direct and oversee building maintenance activities such as janitorial, security, landscaping, pest control, and building access system.
• Coordinate tenant events: tenant move-in’s and move-out’s; orient new tenants on building policies and procedures
• Processing building and tenant maintenance requests using our MRI/Angus platform
• Respond to tenant issues, call, and request and report to General Manager any escalated issues
• Request proposals from vendor and prepare contracts when projects are approved.
• Review daily security reports and promptly handle any issues requiring follow-up including notifying the property team when their involvement is needed.

Accounting Support:

• Process monthly invoices in Payscan for manager approval for all assets
• Prepare monthly accruals and reclassifications
• Assist in preparing the Monthly Operating Report
• Send monthly billing statements to tenants
• Review monthly AR report and contact tenants in default
• Support the GM in gathering proposals for property budgets

General:

• Prepare insurance claim reports to submit to insurance brokers per owners protocol

The Ideal Candidate Will Possess The Following:

The ideal candidate will have a minimum of 5 years’ prior experience as an APM; excellent communication, and organization skills with a professional yes-can-do attitude; and strong proficiency in MS Office Suite.

A college degree and former experience working for a commercial office real estate company is preferred.

About Swift:

Swift is a vertically integrated real estate operating company founded in 2010, focused on West Coast value-add office and industrial properties. Swift has a proven track record of superior risk-adjusted returns to its partners. Swift owns and operates approximately 5 million SF of office/industrial assets throughout California and the Pacific Northwest.

About Our Benefits:

In exchange for your talents and dedication, Swift Real Estate Partnersoffers a comprehensive healthcare and flexible spending benefits plan that includes full coverage of the employee’s healthcare premiums, and coverage at 50% for dependent premiums. In addition, we offer competitive salaries and bonus opportunities, an excellent 401(k) plan with dollar for dollar matching up to the employee’s 4% contribution, 13-holidays per year, including a Floating Holiday and a Community Service Day.

If you fit the profile above and would like to work for a thriving company, with career growth opportunities, we look forward to receiving your resume in a Word document along with your salary expectations. EOE. M/F/D/V. No phone calls from recruiters please. Thank you – we look forward to receiving your resume at recruiter@swiftrp.com.

Job Type: Full-time

Pay: Up to $92,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Property management: 5 years (Preferred)

Work Location: In person