Description

Full Time: Monday-Friday 

Benefits Eligible: Medical, Dental, Vision, 401(k) company match, Life, Disability, Accident, Cancer, Pet, Employee Assistance Program, 24/7 access to our Wellness Center (gym), fishing pond & scenic walking trails

The primary responsibility of the Executive Assistant is to assist the Executive Director, Human Resources, Marketing & leadership team with various administrative services.

Qualifications:

• Four or more years related experience.
• Strong verbal/written communication skills and phone etiquette.
• Able to multi-task while remaining highly organized and detail-oriented. Strong time management skills. 
• Able to work with confidential information and maintain strict confidentiality. 
• Current Notary Public in the Commonwealth of Virginia or able to obtain. 
• Efficient use of computer and office equipment; ability to learn new and changing software applications as well as assist others in their use. 
• Able to use all Microsoft Office (Word, Excel, Publisher, PowerPoint) products.
• Strong customer service skills; maintain a hospitality approach when engaging all individuals. 

Requirements

• Assist Executive Director with administrative assistance, answering phone, taking messages, filing, scanning and faxing documents, drafting correspondence, calendar management and scheduling timely and accurately.
• Provide support to Marketing, Life Enrichment, Wellness, Human Resources and other departments as requested by Executive Director.
• Manage & organize all sitter/companion files; keep updated contracts for all & conduct orientation for new sitters/companions starting on campus. 
• Completing the monthly news letters for Residents, staff and Trailblazers. 
• Serve as the recording secretary for Resident Advisory Council; organizing & attending quarterly meetings and accurately/promptly producing minutes for record keeping.
• Maintain King’s Grant policies by scheduling annual review – editing current policies and typing up new policies, when needed. Ensure policies and procedure manual is up to date on paper and on intranet.
• Manage Contract Book ensuring all contracts, liability insurance certificates and vendor licenses are valid.
• Serve as liaison between residents/families for questions in a timely manner.
• Ability to use computer accounting information system, including but not limited to ten key adding machine and other related office/accounting machines.
• Ability to comprehend and perform operational tasks listed with limited amount of supervision. 
• Makes badges and assigns parking passes for new employees, volunteers, contractors and upon request creates replacement badges for current employees. 
• Distributes all necessary reports to departments & posts/distributes all announcements monthly. 
• Works with Central Supply to maintain office supplies and coordinates the ordering process for Administration.
• Provides support for employee event logistics: scheduling, planning, coordination, ordering of food or supplies. 
• Provide support to IL Life Enrichment Coordinator & Wellness teams when needed. 
• Other duties as assigned.