Position Summary:

Perform a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. Perform payroll functions for the Manager to ensure employees are paid in an accurate and timely manner.

Essential Functions:

Essential functions include, but are not limited to the following:

• Process daily Accounts Payable (A/P) statements and reports using computerized software programs.
• Receive and verify invoices and requisitions for goods and services.
• Data enter invoices for payment.
• Process backup reports after data entry.
• Manage weekly checks and record all checks into computerized software programs.
• Prepare vendor checks for mailing and list all vendor checks in a log tracking book.
• Prepare manual checks as and when required.
• Process specific financial forms (i.e. tax forms, inventory/supplies order forms, etc.)
• Establish and maintain confidential employee files and employer/business files.
• Calculate specific compensation rates for benefits and/or salaries (if applicable).
• Verify employee pay amounts for hours of work, deductions, etc. (if applicable)
• Verify coding and obtain signatures for specific forms and records.
• Maintain inventory files and financial documents using an organized filing system as instructed electronically or non-electronically.
• Record administrative and office expenses in computerized programs.
• Produce and prepare daily, weekly, monthly financial statements/reports for Manager.
• Verify that transactions comply with financial policies and procedures established by the Company.
• Uphold professionalism by providing courteous customer service to visitors, clients, and vendors.
• Other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities)

• High school diploma or G.E.D. equivalent required.
• 2 years Accounts Payable (A/P) and/or payroll experience required.
• Equivalent combination of education and/or experience will be considered.
• General understanding of accounting practices and principles.
• Experience with automated accounting programs and systems.
• Working knowledge of the Microsoft Office (i.e. Word, Excel, Outlook).
• Excellent computer skills using 10-Key by touch and ability to type 40 wpm.
• Must possess proficient ability to communicate in English in oral and written format.
• Ability to apply discretion and trust with confidential material.
• Ability to maintain a high level of accuracy in preparing and entering financial data.
• Ability to effectively apply analytical and problem solving skills.
• Excellent time managing skills with the ability to multi-task, prioritize and meet deadlines.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Work in a clean, pleasant, and comfortable office setting.
• While performing the duties of this position, the incumbent is regularly required to talk or hear.
• The incumbent frequently is required to use hands, fingers, handle or feel objects, tools and controls.
• The incumbent is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The incumbent must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
• The noise level in the work environment is usually moderate.