Accounts Payable Specialist

Position Summary

The primary responsibilities of the candidate in this role is to support the Accounts Payable operations of Stony Brook University Hospital. The incumbent will serve as a solution specialist in the resolution of payment and system errors. Duties also include communicating with suppliers and internal stakeholders to ensure payment compliance. The incumbent will be expected to comply with all Federal, State, SUNY, and Stony Brook standards and regulations. Additionally, excellent communications and analytical skills will be critical for success in this role.

Duties of an Accounts Payable Specialist may include the following but are not limited to:

Invoice Process Management:

• Serve as the lead in assisting staff with complicated payment issues. Responsible for facilitating and expediting the payment when issues and discrepancies arise.
• Collaborate with internal stakeholders in the resolution of invoice discrepancies involving receiving issues, quantity issues, and service payment approvals.

• Build a solid rapport and work closely with the Purchasing’s Data Management team.

• Monitor and assist with the resolution of invoices using the Lawson, FMS and SFS systems and reports.

Systems Error Management:

• Serve as a SME in the Lawson and SUNY payment systems, responsible for researching system errors to assist staff in the resolution of system problems. Review and address SUNY IDL errors.

• Work closely with Hospital IT and Supply Chain Administration to support Lawson and /or SUNY system issues.

• Assist in the implementation and testing of the Lawson system as new items are added or upgrades are released.

Staff Training/Guidance:

• Assist in the training of employees on all system applications, including but not limited to Lawson, SUNY Financial Management System, and OSC State Financial System.

• Ensure policies and procedures are updated in a timely manner to serve as training materials for staff.

Policy & Procedural Management:

• Analyze workflow processes; make recommendations to streamline processes that will lead to process improvements and operational efficiencies.
• Assist in payment certifications, ensure all voucher information is accurate and invoices are optimally processed for timely payment.

Additional Duties & Responsibilities as Assigned:

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Qualifications

Required(as evidenced by an attached resume):

• Bachelor's degree or foreign equivalent
• At least 2 years of full-time, progressively responsible professional experience in Accounts Payable, Accounting, Finance, or a Business-related field
• Strong knowledge of Microsoft Office

Preferred (as evidenced by an attached resume):

• Bachelor's degree or foreign equivalent in Accounting, Business, or a Finance related field
• 3 or more years of full-time work experience in Accounts Payable, Accounting, Finance, or a Business-related field
• Progressive experience working with Lawson ERP software
• Progressive experience with SUNY’s Financial Management System (FMS) and/or New Yok’s State Financial System (SFS)
• Experience working in a New York State higher education setting, a non-profit organization, or a local government agency

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4-panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $51,000 - $56,250 / year.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,087 for location,

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.