SUMMARY

The Property Manager is the owner's on-site representative responsible for all aspects of tenant relations, building operations and maintenance, property improvement, tenant build-outs, expense management, contract administration and staff supervision.

BENEFITS:

• Medical, dental, and vision insurance for the employee at no cost to the employee

• Additional medical plan options available at a small monthly cost

  • Employee responsible for monthly premiums for additional dependents

  • Health Savings Account (HSA) available depending on medical plan selection. Company contributes monthly ($100/ employee or $200/employee )

  • LTD, STD, and life insurance for the employee at no cost to the employee

• Minimum of 160 hours (20 days) of PTO

• Most federal holidays are observed; the employee’s birthday is observed as a holiday

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Core duties and responsibilities include the following. Other duties may be assigned.
• Represent the ownership of the building, understanding client’s objectives and desired level of involvement.
• Coordinate tenant relations and tenant relation activities, including meeting with tenant contacts on a regular basis to establish and maintain a professional relationship.
• Maintain a familiar working knowledge of all lease terms and requirements to ensure all applicable lease provisions are enforced. Coordinate billing for additional tenant services.
• Inspect all areas of the building on a regular basis to ensure that the building mechanical systems and grounds are clean, secure, energy efficient, operating properly and in compliance with building codes and regulations.
• Oversee property improvements and tenant build-outs. Review plans and attend progress meetings.
• Oversee property maintenance.
• Maintain vacant space in secured and marketable condition at all times.
• Maintain emergency procedures guidelines including building security plan and emergency response plan, as well as emergency contact information for all tenant contacts.
• Maintain garage operations and procedures.
• Prepare yearly income and expense budgets consistent with client’s objectives.
• Develop operational as well as capital budgets and manage monthly expenses accordingly in order to maximize income.
• Issue monthly operating reports to management including variance explanations.
• Complete annual Income & Expense reports per local jurisdiction.
• Analyze information on property values, taxes and zoning.
• Issue, track and approve purchase orders.
• Coordinate all service contracts and be familiar with the specifications of all service agreements in order to ensure all contractors are meeting their respective agreements’ terms.
• Renew or re-bid service contracts upon expiration.
• Supervise entire building staff, including contract personnel, such as security staff, concierge, etc.
• Conduct routine staff meetings. Complete annual reviews.
• Must be on call 24/7 and report to building during emergencies that require management representation.

SUPERVISORY RESPONSIBILITIES:

Directly supervises all employees in the building. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor's degree (B.A.) from four-year college or university; or three years’ related experience and/or training; or equivalent combination of education and experience in property management on a scale of no less than 200,000 square feet. RPA or CPM designation is also required or should be in progress.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of: Accounting Software; Internet Software;; Payroll Systems; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint);.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.

The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.