Description

STEINERT combines 125 years of technical expertise with world-class innovation. As the global leader in separation technology solutions for the scrap, waste, recycling and mining industries, STEINERT manufactures a complete line of magnetic and sensor-sorting equipment designed to recover a wide range of materials.

The Administrative Assistant is responsible for the front office reception area, including greeting guests, answering the phone, company inquiries, sorting and distributing mail, and performing various administrative tasks.

PRIMARY RESPONSIBILITIES:

§ Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

§ Monitor security at front door by following procedures and enforcing logbook use.

§ Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

§ Maintains safe and clean reception area by complying with procedures, rules, and regulations.

§ Prepares outgoing mail; sorts and distributes incoming mail.

§ Composes, types and edits correspondence, reports, memoranda, and other material.

§ Order office supplies and maintain inventory.

§ Maintain and schedule conference rooms.

§ Arrange and coordinate internal and external meetings and events.

§ Order lunches and set up for various meetings, as needed.

§ Use Concur to complete executive expense reports monthly.

§ Scan/Copy various documents to support the accounting department.

ADDITIONAL RESPONSIBILITIES

§ Assist Human Resources Manager with company initiatives.

§ Assist with travel, administrative support, and expense reporting. 

§ Perform research projects on various subjects, as needed.

§ Other duties as assigned.

Requirements

§ High school diploma or GED equivalent required

§ Specialized course work in general office practices such as typing, filing, accounting and bookkeeping, preferred

§ Intermediate skill level in Word, Excel and PowerPoint, preferred

§ Strong communication skills

§ Customer service focused

§ Ethical conduct

§ Flexibility

§ Initiative

§ Strong time management

§ Detail-oriented

§ willingness to work a flexible schedule, as needed.

WORKING CONDITIONS:

§ Normal for an office & warehouse environment

§ Small company environment

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.