Location: Fredonia, NY Category: Professional Staff Posted On: Wed Jun 7 2023 Job Description:
The State University of New York at Fredonia invites applicants for a full-time, TERM appointed Accounts Payable Analyst (Senior Staff Assistant, SL3) beginning July 10, 2023. The successful candidate must be a self-motivated, team-orientated individual wishing to join professional staff in a fast-paced environment. The position offers a competitive salary of $52,000-$57,000 and a comprehensive benefits package.
Rewards & Benefits
Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan options including a fixed pension plan or a 401(A) with generous employer contributions;
Paid leave provisions including sick and holiday leave; impressive educational benefits including tuition-free study plus supplemental tuition aid;
A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.
KEY RESPONSBILITIES
Reporting to the Director of University Accounting, the successful candidate will:
Successfully and timely audit departmental expenditures on a daily basis.
Monitor reimbursement requests, purchases and requisitions to ensure full compliance with all governing regulations. Independently act to resolve and expedite any non-compliant requests.
Audit and approve payment of all travel expenditures (e.g.: employee travel and moving reimbursement, JP Morgan Travel and Non-Employee Travel Cards).
Act as Campus Program Administrator for the JP Morgan Travel and Non-Employee Travel Cards.
Independently identify and reconcile discrepancies (e.g.: employee reimbursement, JP Morgan Travel Card, Non-Employee Travel Card charges, etc.)
Audit, complete and submit campus recharge, Financial Aid, Inter-agency and Intra-Agency expenditure transactions
Independently create and code vouchers in FREDmart (our e-procurement system)
Design and produce reports using database or spreadsheet software including Energy Cap, Jaggaer (FREDmart) and SUNY Business Intelligence ("BI").
Expedite delivery of goods and invoices in an accurate and timely manner
Train new JP Morgan Travel and Non-Employee Travel card holders
Present Accounting and /or Travel information at workshops
Complete Accounting Webpage updates in a timely manner
Assist with creating and updating procedures, both internal and external
Participate in committees and provide service to the department, college, university, and profession
Be aware of, understand, and follow all university policies
Job Requirements:
KNOWLEDGE, SKILLS, AND ABILITIES
Possess a positive attitude, the ability to independently set priorities, and ability to meet deadlines and adaptability to continual change
Excellent interpersonal skills to work effectively, and in a collegial and professional manner, with vendors, faculty, and staff
The ability to multi-task, meet goals and deadlines
MINIMUM QUALIFICATIONS
Bachelor's degree from an accredited institution;
Background in business/finance/accounting, excellent oral and written communication, analytical skills, and proficiency with Microsoft Office, Google, and database applications;
Demonstrated commitment and ability to work with a diverse group of students, faculty, staff and constituents in support of campus and department mission;
Experience with instructional technology;
Demonstrated commitment to the university, division, and profession.
PREFERRED QUALIFICATIONS
Bachelor's degree from an accredited institution and 1 - 3 years significant administrative experience;
Experience in higher education business/accounting office;
Experience with an eProcurement system, preferably Jaggaer;
Interest in, and commitment to, community engagement.
Additional Information:
This is a full-time, term appointed, position expected to start in July, 2023.
Visa sponsorship is not available for this position.
Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.
An Affirmative Action, Equal Opportunity Employer, Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.
Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .
SUNY Fredonia is actively recruiting diverse faculty of all backgrounds. In efforts and our commitment to the goal of building a diverse workforce we are participating in PRODiG. PRODiG ("Promoting Recruitment, Opportunity, Diversity, Inclusion and Growth") aims to increase the representation of historically underrepresented faculty at SUNY including underrepresented minority ("URM") faculty in general and women faculty of all races in STEM fields ("WSTEM"). Click this link https://www.suny.edu/prodig/ to find out more about PRODiG.