JOB
Administrative Assistant 3Emergency Management DivisionCamp Murray, WAThis recruitment may be utilized to fill 2 vacant Administrative Assistant 3 positions within the Emergency Management Division.The Washington Military Department is seeking an organized, proactive, critical thinking, creative, positive, and motivated professional to join the Operations Unit within the state's Emergency Management Division. Reporting to the Deputy Director, this position is responsible providing complex administrative and secretarial support to the Deputy Director and program staff to assist in accomplishment of the division's mission and objectives.This is a civilian position and does not require military service affiliation. Emergency Management Division Overview As a part of the Washington Military Department, the Emergency Management Division leads and coordinates mitigation, preparedness, response, and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment, and economy. About the Washington Military Department Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan, and job training opportunities. To learn more about the Washington Military Department, visit: www.mil.wa.gov
EXAMPLE OF DUTIES
Performs administrative and secretarial support duties with delegated authority to perform higher level administrative duties and/or coordinate administrative support functions for the Director’s Office. Facilitates task management to ensure the timely processing of documents. Provides administrative support to emergency management operations activities. Provides support for unit budget development and management activities.Serves in an operational capacity in the state Emergency Operations Center, Joint Information Center, field offices and/or command posts during emergencies and disasters.
SUPPLEMENTAL INFORMATION
Compensation: Wage/salary depends on qualifications or rules of promotion. CONDITIONS OF EMPLOYMENTBackground Investigation: Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.Union Shop Provision: This position is covered by a union shop provision - Washington Federation of State Employees.Driver's License: Valid to drive in the State of Washington. Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire. Military Facility: Willingness to work on a Military Controlled Access Installation. Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01). This includes possession of an Enhanced Driver’s License, or other REAL ID Compliant Identification. Work Hours: Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 5:00 pm. Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.Travel: Occasional statewide travel may be required up to 5% to include overnight stays. Application ProcessIndividuals interested in applying for this position should select the "Apply" button and submit the following: Cover Letter of no more than two pages sharing your interest in the position and explaining how you meet the requirements of the position, and A current state application profile, andResponses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and**Resume, andA list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following: NameProfessional TitleWorking RelationshipDaytime Phone NumberEmail Address** A resume will not substitute for completing the "work experience" section of the application.The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" or alike, will disqualify you for consideration of employment from this recruitment. This recruitment may be utilized to fill additional Administrative Assistant 3 vacancies for an additional 60 days after the recruitment closing date. If you have questions about the application process or this recruitment, please email Geri Harding at geri.harding@mil.wa.govThe Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: geri.harding@mil.wa.gov, Call: (253) 512-7384, or 711.