Description

• This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

• Position(s) at this location will also receive 5% Premium Pay for 24/7 facilities. Employees must physically work at the facility 3 days per workweek to qualify. The 5% Premium Pay is in effect until June 29th, 2025.

Duties

Some of what you will be doing includes:

• Preparing and reviewing correspondence and reports.
• Exercising signature authority with Administrator approval and oversight.
• Representing the Administrator at meetings and conferences and speaking on her behalf on Agency matters upon request.
• Scheduling, coordinating, and arranging meetings and appointments and travel for the Administrator.
• Managing the Administrator's calendar.
• Coordinating the Administrator's attendance at meetings and civic functions, legislative events, and Veteran events.
• Planning and arranging for in-state and out-of-state conferences for the Administrator.
• Monitoring compliance with state regulations.
• Providing public relations and general information to internal and external customers.
• Responding to inquiries regarding the operation of the agency, investigating complaints or problems, and liaising between other government agencies.
• Working with the Administrator in the preparation and processing of DSHS Medicaid Survey and Federal Survey Plans of Correction, Contracts, Resident Satisfaction Surveys, and other surveys or reports.
• Remaining up-to-date on new legislation and regulations.
• Leading the development, implementation, and review of policies and procedures at the facility.
• Supervising the assigned Fiscal Analyst 1.
• Serving as the timekeeper/payroll point of contact for direct reports.
• Ensuring continuity of staff and coverage.
• And more!

Qualifications

Required:

• One (1) year as an Administrative Assistant 4.

• Two (2) years as an Administrative Assistant 3.

• A bachelor's degree* in business administration, public administration, or closely allied field, AND three years of administrative or supervisory experience.

• Please Note: Additional qualifying experience may substitute for education on a year-for-year basis. Graduate study may substitute for up to two (2) years of experience on a year-for-year basis.

• One (1) year of experience in Washington State service in a health services environment.

Supplemental Information

Application Process:
Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.
Please include the following documents with your application:
1. A letter of interest describing specific qualifications.
2. A current resume detailing applicable experience and education.
Finalists will be asked to provide a list of at least three professional references with current telephone numbers.
Other Information:

• Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Must comply with annual Tuberculin Screening in accordance with DVA policy 670.000 Tuberculosis Testing.
• Requires medical evaluation, fit testing, training, and use of respiratory protection as required by the Washington Industrial Safety and Act standards. Must be able to wear a respirator, medical gloves, gowns, eye protection, and other personal protection as required by a job or task.
• Must be able to walk, sit, and bend in an unrestricted manner on a consistent basis during the entire workday.
• Must be able to read and understand written instructions, directions, and procedures in English.
• Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
• Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.
• This position is non-represented.