Salary: $45,530.00 - $74,000.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 165214
Agency: Department of Mental Health-Central Office
Opening Date: 05/24/2024
Closing Date: 6/3/2024 11:59 PM Eastern
Class Code:: AH15
Position Number:: 60004596
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 6
Hiring Range - Min.: $45,530.00
Hiring Range - Max.: $74,000.00
Opening Date: 05/24/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities

With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.

This position is located at the Department of Mental Health, Central Office, 2414 Bull Street, Columbia, SC 29201.
As the Administrative Coordinator II, working under limited supervision, you will coordinate, plan, and organize administrative functions for the General Counsel and the Office of General Counsel (OGC) Division, which includes the Legal Team, Risk Management, Patient Advocacy, Public Affairs, Office of Cultural Affairs, and Public Safety. You will assist the General Counsel in the day-to-day operations, communications, and reports to improve organizational effectiveness. You will prepare correspondence, maintain, and prepare reports, records, and files. You will receive inquiries from DMH Hospitals, Mental Health Centers, and Administration and coordinates follow-up with appropriate legal or OGC staff. You will manage calendars and schedule meetings as needed.
Responsibilities for this Administrative Coordinator II include but are not limited to:

• Receives and logs all incoming legal documents such as complaints, subpoenas, pleadings, and discovery requests and refers to appropriate attorney. Opens litigation cases and maintains and updates the OGC's Litigation Report. Receive calls from DMH staff, judges, solicitors, defense counsel, law enforcement, and other stakeholders. Responds to calls as much as possible and route to the appropriate party as necessary. Many calls and requests will require the ability to review electronic patient records to identify a response or a responding party.
• Plans, coordinates and performs diverse and complex administrative activities for the OGC. Manage complex appointments and work calendar for the General Counsel and the OGC area requiring the ability to de-conflict calendars and rearrange as necessary. Brief the General Counsel regarding upcoming meetings and the relevant information prior to scheduling.
• Maintains, updates, and distributes documentation related to insurance coverage for SCDMH physicians. Communicates requests for insurance certificates and other information to the Insurance Reserve Fund (IRF). Alert the IRF and prepaid legal services regarding litigation and billing for the same. Maintains liability and bond coverage as needed. On a monthly basis, reconciles DMH professionals covered by the agency's insurance policy.
• Serves as the HR liaison for OGC preparing all HR paperwork and justification memos. Maintains HR field folders for each employee. Enters working time for temporary employees.
• Creates shopping carts in SCEIS for OGC. Maintains SCDMH Procurement regulations and guidelines and orders supplies and resources for OGC. Reviews encumbrance reports for accuracy and amend inaccuracies. Maintains office supplies and the office biz hub. Prepares vouchers, requisitions, and makes travel arrangements as needed for OGC staff. Assists with employee reimbursement for travel and with the fleet reservation system.
• Provides back-up coverage for Administrative Coordinator in State Director's Office. Provides, along with other Administrative Coordinators in Central Office, for phone back-up coverage for the main line for DMH.

Minimum and Additional Requirements

A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Preferred Qualifications

Bilingual abilities in English and Spanish (or another language) are a plus.
Additional Comments

The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01

Have you ever been employed by the SC Department of Mental Health?

• Yes
• No

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

Have you ever held a permanent (full-time equivalent) position with a SC state agency and/or been an employee of a SC school district?

• Yes
• No

04

Do you have a high school diploma and relevant experience in business management, public administration or administrative services?

• Yes
• No

05

Do you have experience managing complex appointments and work calendars of others and scheduling meetings using Microsoft Outlook?

• Yes
• No

06

Do you have experience in the South Carolina Enterprise Information System (SCEIS)?

• Yes
• No

07

If you answered yes to the previous question, have you created shopping carts in SCEIS?

• Yes
• No

08

Do you have experience creating vouchers?

• Yes
• No

09

Do you have experience managing multiple phone lines?

• Yes
• No

10

Do you have experience using a patient medical record system?

• Yes
• No

11

How did you hear about our vacancy?

• SC State jobs portal/careers.sc.gov
• Simply Hired
• Indeed
• College/Alumni Career Services Center
• Friend/Relative
• Current DMH Employee
• Other (commercials, billboards, emails, ads, etc.) - Please specify.

12

If you answered "Current DMH Employee" for question above, please list name below:
13

If you answered "Other" for question #11 above, please indicate from where below:
14

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").
Required Question