Special Events Coordinator

About Us:

The Capitol Square Review and Advisory Board (CSRAB) is responsible for maintaining the historic character of Capitol Square while providing for the health, safety and convenience of those who work in and visit the complex. CSRAB is charged with interpreting the role of Ohio's Statehouse in national and Ohio history, to celebrate its art and architecture and to highlight its ongoing impact on the daily lives of Ohioans and thereby inspire all Ohioans to participate in state government.

The mission of the Capitol Square Review and Advisory Board is to facilitate the operation of state government, preserve the historical integrity of the Capitol Square Complex and educate visitors about the history of Ohio and civics.

What You'll Do:

Under the direction of the Special Events Manager, plans, coordinates and executes all assigned events; serves as the on-site manager for weddings,
rallies, corporate events, site tours, evening events & weekend events as assigned; provides operational coordination, administrative support &
technical support (e.g., ability to discuss & implement agency rules & operating procedures & technical support (e.g., ability to discuss & implement agency rules & operating procedures relating to special events & food services; monitors manpower needs & ensures sufficient number of personnel to complete special events, inputs data into EventPro, processes clients payments); serves as the on-site manager and assumes responsibility & authority on behalf of CSRAB & their interests; ensures that the Capitol Square facilities are not damaged during events; oversees the coordination of all equipment & AV needs for scheduled events & functions; ensures that Statehouse clients receive promised materials& equipment; communicates with Special Events staff, caterers and vendors to maintain high levels of customer service; furnishes information and explains
special events & projects to caterers, vendors, clients, the public, legislators, staff & Board as required, works with Special Events Manager as needed to cultivate potential Statehouse special events clients. Conducts site visits & special events administration with potential clients; sets & conducts special tours and/or client tours as needed; coordinates CSRAB staff from various departments during an event; consults & assists wherever possible to ensure successful meetings & events; produces requested research & correspondence regarding Ohio Statehouse Special Events; other duties as assigned.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Completion of an undergraduate core program in marketing, communications, public relations or special events; 24 months experience in event or wedding coordination/execution, event/wedding sales and vendor relations; 36 months experience in multi-media techniques & in field of marketing, communications, public relations or special events; valid driver's license; physically perform manual labor & lift 50 lbs (a rack of chairs). Or 36 months experience in field of event/wedding coordination/execution, event/wedding sales and vendor relations; or 48 months experience in marketing, communications, journalism or special events dealing in public multi-media techniques & relations, public speaking, news writing, reporting & editing or special events coordination & production; valid driver's license; physically perform manual labor & lift 50 lbs (a rack of chairs). Or equivalent of Minimum Class Qualifications for Employment noted above.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Knowledge of business administration; agency & state government policies & procedures*; operations coordination techniques; public relations; English composition & grammar; supervisory techniques; organizational skills; special events and the catering industry;
Skill in operation of personal computer & associated hardware/software (e.g., Word, Excel, Outlook, Adobe, EventPro*); graphics creation, page layout & website design;
Ability to deal with many variables & determine specific course of action (i.e.; multi-tasking); handle sensitive telephone & face-to-face inquires & contacts with public & government; write letters, papers, reports & detailed email correspondence for event clients & the general public; calculate fractions, decimals & percentages; demonstrate attention to detail; establish friendly calculate fractions, decimals & percentages; demonstrate attention to detail; establish friendly atmosphere as supervisor of work unit; physically perform manual labor & lift/move 50 lbs.

Must be available for a variable schedule during business hours as well as be available for late evening or weekend events as necessary or assigned. Must be able to work events schedule with variable start & end times as needed during busy events season.