Working Title: Deputy Chief Administrative Officer
Job Class: Administrative Services Director
Agency: Office of Administrative Hearings

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/26/2024
• Closing Date: 04/24/2024
• Hiring Agency/Seniority Unit: Office of Administrative Hearings / Managerial
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes
• Salary Range: $48.09 - $68.85 / hourly; $100,412 - $143,759 / annually
• Classified Status: Classified
• Telework Eligible: Yes*
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

• This is a hybrid work opportunity; employees work a minimum of four (4) days in the office per pay period (every 2 weeks).

The Deputy Chief Administrative Officer provides executive-level leadership for all administrative staff and services at OAH. An agency of over 60 employees in two physical office locations and numerous occasional telework locations. The Deputy Chief Administrative Officer is OAH’s highest-level classified manager and serves as a member of OAH’s senior leadership team with the Chief Administrative Law Judge and Deputy Chief Judge.

This position is responsible for providing executive leadership to oversee, plan, organize, and direct the work of professional administrative staff in the implementation of court programs and procedures. Responsibility extends to the integration of administrative, personnel, maintenance, facilities, electronic systems, and support functions.

This position is responsible for providing executive leadership to oversee, plan, organize, and direct the work of professional administrative staff in the implementation of court programs and procedures. Responsibility extends to the integration of administrative, personnel, maintenance, facilities, electronic systems, and support functions.

This position is also responsible for a broad range of advanced financial and administrative management functions. These include the development of fiscal and purchasing programs, risk management, materials management, office management, contract administration, and information technology, and management of multiple funding sources.

This position successfully deploys and integrates functions within the agency to ensure that OAH's mission and goals are realized. This includes responsibility for identifying and executing organizational change management strategies aimed at increasing end-user confidence and acceptance of change. The position requires fostering professional relationships with stakeholders within the Executive Branch and outside of state services, to ensure concerns and needs are identified and addressed. Fostering and maintaining positive relationships with internal and external stakeholders has substantial complexity due to the uniqueness of OAH’S status as one of three courts within the Executive Branch.

This position successfully deploys and integrates functions within the agency to ensure that OAH's mission and goals are realized. This includes responsibility for identifying and executing organizational change management strategies aimed at increasing end-user confidence and acceptance of change. The position requires fostering professional relationships with stakeholders within the Executive Branch and outside of state services, to ensure concerns and needs are identified and addressed. Fostering and maintaining positive relationships with internal and external stakeholders has substantial complexity due to the uniqueness of OAH’S status as one of three courts within the Executive Branch.

Minimum Qualifications

Five years of progressively responsible experience in Human Resources, Financial Operations, Business Operations, Business Administration, or Public Administration, of which three are managerial, OR Seven years of progressively responsible experience in Human Resources, Financial Operations, Business Operations, Business Administration, or Public Administration, of which five are supervisory.

Experience must demonstrate:

• Strength using business organization principles, policies, procedures, and practices to coordinate diverse programmatic elements into a unified overall program that advance an organization’s value-based mission and vision.
• Strong leadership skills, including the ability to accomplish a wide range of complex tasks, motivate collaboration and cooperation across teams, and manage change with integrity and credibility.
• Analysis, decision-making, and problem-solving skills sufficient to evaluate current policy, operational, and budget challenges and to recommend and implement appropriate solutions.
• Interculturally competent communication and conflict resolution skills, and the ability to create and support a community culture of inclusion across human commonality and difference.
• Facilitation skills sufficient to guide teams and executive leaders in making difficult decisions in challenging circumstances.

Preferred Qualifications

• Knowledge of human resources sufficient to oversee all human resource activities at the court, including talent management, compensation and employee benefits, training and development, compliance, and workplace safety.
• Accounting skills, including extensive knowledge of Generally Accepted Accounting Practices (GAAP), to direct the daily operation of the court’s accounting system, ensuring appropriate levels of controls are established and maintained.
• Information technology and application capabilities sufficient to identify opportunities for process redesign and improvement; ability to evaluate recommendations and services provided by IT vendors; and make recommendations for needed changes.
• Knowledge of the legislative process, including the ability to identify statutory or rule-based barriers to productivity and cost-effectiveness, and to propose legislative solutions.
• Experience working in court systems.

Additional Requirements

It is the policy of the Office of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Employment Reference Check
• Court Records Check
• Driver's License Check

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Jill Melzarek at jill.s.melzarek@state.mn.us or 651-361-7935.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jill Melzarek at jill.s.melzarek@state.mn.us.

About the Office of Administrative Hearings

The Office of Administrative Hearings (OAH) is an energetic, responsive, and respected service provider to Minnesotans, state and local governments, and the workers’ compensation system. OAH is the largest of three Executive Branch Courts with over sixty full-time equivalents located in St. Paul and Duluth. OAH, with 30 judges, is comparable in size to the Ramsey County District Court with 32 judges. OAH serves over 250 state agencies and local units of government by hearing and adjudicating matters involving over 200 unique areas of law. Each year, 10,000 new workers' compensation cases are filed at OAH, involving 7,500 workers and their employers, insurers, and medical providers.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.