Working Title: Accounting Technician
Job Class: Accounting Technician
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 06/23/2023
• Closing Date: 07/06/2023
• Hiring Agency/Seniority Unit: Minnesota State / Century College
• Division/Unit: MnSCU Century Lakewood CC / MnSCU Century CTC Class/C
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day shift / 7:30am - 4:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.47 - $28.93 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• Work Area: Business Office
• Location: White Bear Lake, MN / Mahtomedi, MN
• FLSA Status: Nonexempt
• Telework Eligible: Yes* - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Position Purpose

This position provides college wide fiscal control for the college accounts payable function to ensure all accounting transactions and processes are coded accurately and in accordance with college and Minnesota State Colleges and Universities policies and procedures, state statutes and federal regulations. The position also provides specialized accounting functions with Capital bonding and HEAPR projects. The position works with the Director of Finance and the Buyer Supervisor to keep them apprised of college expenditures and processes. This position provides direction and training to Administrators, Supervisors, Faculty, Students and Staff regarding payment policies and procedures.

Position Responsibilities

• Perform lead worker responsibilities for all college payments processes in Marketplace. Serve as a resource and provide training to staff on the purchasing system –Marketplace as needed. Serve as a resource to Buyer 2 and Account Clerk in the processing of contracts, leases, and other obligations of college in an accurate and timely manner. Responsible for all account’s payable functions.
• Responsible for auditing cardholder transactions to ensure that policy and procedure is being followed. Ensure credit card bills are being paid in a timely manner. Ensure all cardholders upload proper documentation in transaction management system sufficient to satisfy audits.
• Understand and communicate college fiscal policy and procedure related to accounts payable to college personnel and vendors. Work with staff and vendors to answer questions promptly and professionally, resolve problems, and clarify discrepancies.
• Prepare expenditure corrections so that all expenditures are reflected accurately.
• Act as backup for all College relocation and business expenses to ensure claims are in compliance with approved guidelines and collective bargaining agreements.

Minimum Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
• Knowledge of the Minnesota Accounting and Procurement System (MAPS), or other private or governmental accounting system, sufficient to query and compile records and reports, and assist with preparation and maintenance of spending plans, financial status reports and budget requests.
• Working knowledge of electronic spreadsheets, word processing software, computers, and other office equipment such as calculators.
• Mathematics skills sufficient to calculate, review and reconcile data and balance accounts. Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.
• Ability to read and write a variety of materials in English.

Preferred Qualifications

• Experience with Marketplace and ISRS (Integrated Student Records System).
• The employee should demonstrate a knowledge of and interest in diverse culture and populations.
• Knowledge of Minnesota State Colleges and Universities policies and procedures, federal regulations, and state statutes.
• Prior experience managing payables for an organization.
• Experience serving as a lead worker in an account’s payable role.
• Customer service skills including the ability to balance continuous interruptions. This person should be able to organize their workload each day to ensure daily work is completed and that customers are treated courteously and with respect.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

This position requires successful completion of employment references and a driver’s license background check.

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Please upload the following information with your application:

• Cover letter/letter of interest
• Current resume

If you have questions about the position, contact Kimberly Claggett at kim.claggett@century.edu or 651-779-5819.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Claggett at kim.claggett@century.edu.

About Minnesota State

Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 340,000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 15,300 dedicated faculty and staff focused on student success.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Notice of Annual Security Report Availability - Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety

If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-747-4000.

Link to Century College’s Non-Discrimination Statement - https://www.century.edu/about/non-discrimination-statement

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.