Requisition No: 830685 

Agency: Department of Education

Working Title: GOVERNMENT OPERATIONS CONSULTANT II - 48004635 1

 Pay Plan: Career Service

Position Number: 48004635 

Salary: 3,564.73 

Posting Closing Date: 06/25/2024 

Total Compensation Estimator Tool

DIVISION OF VOCATIONAL REHABILITATION 
LOCATION: TALLAHASSEE - TURLINGTON BUILDING
Government Operations Consultant II

Position Number: 48004635 
Minimum Hiring Salary: $3,564.73 Monthly

The salary may be negotiable dependent upon years of experience, education level and available salary rate.

ANTICIPATED VACANCY

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

This position reports to the DVR Bureau of Vendor and Contracted Services Assistant Bureau Chief. The incumbent in this position must be productive under tight timeframes, balance multiple and competing priorities and maintain goal- directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

Job Description:

This is independent and complex administrative and consultative work providing operational and management coordination for the agency.

This is a highly responsible professional position requiring the incumbent to function as contract manager over complex direct service contracts and grants. Duties and responsibilities include, but are not limited to the following:

Procurement and pre-contracting activities, such as:

• Determining appropriate method of procurement; determining appropriate method of payment; and contractor/provider selection;
• Drafting contract documents, including scopes of work; deliverable tables; financial consequences; amendments; renewals; and extensions;
• Negotiating cost and terms & conditions of both competitively procured and non-competitively procured contracts;
• Reviewing proposed budgets and performing price and/or cost analyses, as appropriate;
• Conducting risk assessment and preparing monitoring plans accordingly; and
• Securing all required reviews and signatures for execution.

Contract management responsibilities, such as:

• Enforcing performance of contract terms;
• Evaluating vendor performance and informing management of issues with service delivery;
• Reviewing and approving deliverables;
• Processing invoices;
• Maintaining complete, comprehensive, current, and well-organized contract files;
• Providing technical assistance and training to vendor/contractor;
• Monitoring contract activities via desktop or onsite;
• Developing and enforcing corrective action plans, as deemed necessary;
• Evaluating contract effectiveness and recommending improvements to the ensure optimum service delivery; and
• Preparing close-out reports upon contract termination identifying the results of contracted objectives and performance.

• Preparing and conducting training/presentations as assigned; and
• Performing contract and/or program related research, preparing reports, and presenting to management, as appropriate.

The incumbent also performs other related duties, as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

An understanding of contract management and monitoring methodologies. A working knowledge of Florida Statutes as they pertain to procurement, contract development and monitoring. Data collection and analysis methodologies. Basic management principles and practices. The skills to develop recommendations, document work flow and other activities relating to the improvement of management practices. Project management and organizational skills. Report writing and presentation skills. Problem solving and research experience and skills. Ability to communicate effectively and establish and maintain effective working relationships with others.

Minimum Qualifications:

A bachelor’s degree from an accredited college or university and three years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work. A master’s degree from an accredited college or university can substitute for one year of the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

Preferred Qualifications:

• Florida Certified Contract Management (FCCM) certification strongly preferred.
• Knowledge of contracts and grants management, language, and contractual agreement life cycle.
• Experience with grant, contract, and/or program related research, preparing reports, and presenting to management.

 ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position.

After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions. "A listing of all the positions to which you have applied will be displayed. You can view and/or print any or all the submitted applications, although this information is also maintained online.

[or]

• Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.

For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. 

STATE OF FLORIDA EMPLOYEE BENEFITS

• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Career Service employees earn 8.667 hours of sick leave credits per month
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
• Additional supplemental insurances are available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction

Benefits information can be found on the folloiwng website: http://mybenefits.myflorida.com/

LEAVE INFORMATION

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.