Requisition No: 828211

Agency: Department of Law Enforcement

Working Title: ADMINISTRATIVE ASSISTANT II - 71000775 1

Position Number: 71000775

Salary: $40,000.00

Posting Closing Date: 05/01/2024

ADMINISTRATIVE ASSISTANT II

BUSINESS SUPPORT PROGRAM

OFFICE OF GENERAL SERVICES

Open-Competitive Opportunity

POSITION SUMMARY:

This position is in the Office of General Services, Support Services Section. This is a full-time position that works in the FDLE Mail Room for daily mail coordination and delivery operations. This position works closely with subject-matter experts to ensure that a variety of documents are received, delivered and accounted for in a timely manner. This position requires the ability to work in a collaborative environment, perform research, collect data, and distribute mail documents for internal customers. The position also requires excellent facilitation and customer service skills.

DUTIES & RESPONSIBILITIES:

Specific duties include:

* Picking up mail from US Postal site, ensuring all required signatures are completed and returned for proper processing;

* Picking up packages and mail from Off Site facility utilizing safety precaution that require assistance when lifting boxes over 40 pounds;

* Picking up and delivering mail and packages to locations outside of HQ (Capitol, Mansion, Fort Knox, and Fletcher Building offices);

* Daily opening and researching any mail that cannot be delivered due to non-specific address on envelope or package;

* Sorting daily mail received, preparing for delivery;

* Coordinating delivery of packages received at HQ;

* Ensuring evidence packages are properly documented, recorded when received, locked in evidence locker, properly signed out by appropriate personnel, and delivered to US Post Office for proper processing;

* Maintaining general up keep and the monthly submission of the vehicle log for the mail room van and truck; and

* Assisting with mass mailouts as needed.

To be considered as a potential candidate, you must meet the minimum qualifications(s) listed below. Degrees must be from an accredited college or university as recognized by the U.S. Department of Education.

MINIMUM QUALIFICATIONS:

* A high school diploma or its equivalent.

KNOWLEDGE, SKILLS & ABILITIES:

* Knowledge of administrative principles and practices;

* Knowledge of the principles and techniques of effective verbal and written communication;

* Knowledge of basic mathematics;

* Ability to work independently, plan, organize and coordinate work assignments;

* Ability to prepare administrative reports and correspondence;

* Ability to utilize problem solving techniques, communicate effectively both verbally and in writing;

* Ability to establish and maintain effective working relationships with others; and

* Ability to use personal computer and calculator.

BASE SALARY:

* $40,000.00

HOW YOU WILL GROW:

FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

OUR SALARY & BENEFITS:

Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE's pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including:

* State of Florida Tuition Waiver Program;

* Paid holidays, vacation and sick leave;

* HMO and PPO health insurance options with premiums starting as low as $50 per month;

* $25,000 in automatic life insurance coverage;

* Multiple supplemental insurance options including: dental, vision, disability and more;

* Pension and investment retirement plan options; and

* Tax deferred medical and child care reimbursement accounts.

ABOUT OUR AGENCY:

The Florida Department of Law Enforcement (FDLE) employs more than 1,900 members statewide - either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.

HIRING PROCESS:

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Future vacancies may be filled from this position advertisement.

BACKGROUND:

FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant's immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision.

NOTES:

Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.

REMINDERS:

* Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

* If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.