Requisition No: 829681 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64006207

 Pay Plan: Career Service

Position Number: 64006207 

Salary: $32,760 - $33,005 

Posting Closing Date: 05/28/2024 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

Job posting category ANTICIPATED VACANCY - earliest start date June 26th, 2024

Your Specific Responsibilities:

This career service position will perform duties associated with the We Care Network, a private/public partnership providing volunteer health care services to low income, uninsured residents. Duties include the following:

Assist director with all program related activities as assigned, including clerical support (filing, faxing, copying, etc.), staff meeting agendas & minutes.

Input client referrals, initiate, and implement internal procedures for contacting, tracking, scheduling client appointments, closing cases, reporting status to referral site, etc.

Develop, initiate, and maintain office organizing strategies, including office calendar, annual leave, client and personnel records, filing systems, and inventories (office supplies, office forms, etc.).

Complete and track program purchases following DOH ACHD internal guidelines.

Responsible for securing the designated information set for the purposes of protecting confidentiality, data integrity, and appropriate access, for all information, both confidential and public record, which is stored in hard copy or electronic formats.

Verify client eligibility for volunteer professional services with Network providers.

Coordinate continuing education credit process for CMEs and CEUs for volunteer physicians, dentists, and other providers as appropriate.

Assist director by scheduling client appointments with the We Care providers as assigned.

Assist Assistant Director in operation of Florida Breast and Cervical Cancer Early Detection Program (FBCCEDP) following program IOP. Responsibilities will include:

1. Processing completed FBCCEDP applications, submitting to the regional office and uploading to the HMS client electronic record.

2. Scheduling FBCCEDP client appointments, including, but not limited to, clinical visits, mammograms, and biopsies.

3. Documenting all program activities following documented FBCCEDP procedure.

Assist case managers with phone calls and general office duties.

Assist with dental clinic and/or other activities that may require evening and/or weekend hours.

Required Knowledge, Skills, and Abilities:

Knowledge of general office procedures, devices (fax & copy machines, etc.) and practices. Knowledge of Microsoft computer software, including Word, Excel, Outlook, and PowerPoint. Ability to follow verbal and written instructions and review work for accuracy. General knowledge of community agencies and services. Ability to effectively communicate with professionals and public. Ability to establish and maintain effective professional working relationships with others. Ability to manage a multi-line telecommunications system.

Qualifications:

Minimum –  Associated Degree.

Valid Driver’s License.

Experience working in an office setting.

Preferred - Knowledge of and experience with databases, EMRs, and EHRs.

Master's degree in a public health or social services related field.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Alachua CHD, 224 SE 24th St Gainesville, Fl 3264 Travel up to 2.5% of the time

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.