NOTE: This posting may fill more than one vacancy.

Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. 

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Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences

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The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.

Good Government Starts Here!

Why We Want You:

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us:

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees

The purpose of this position is to provide general administrative support for senior leadership for Integrated Document Solutions (IDS) . The duties will involve a variety of clerical functions that will span answering phones when needed, helping to schedule meetings, taking notes in meetings as well as some basic research as needed for projects or reports. In addition to the general administrative support, the position will also provide support for the accounts receivable and accounts payable team as needed while also providing support function for the departments' accounting team as it relates to IDS Denver business needs.
Essential Duties & Responsibilities 

• IDS Administrative Support - This position will provide general administrative support to the senior leadership of IDS. This support will include but not be limited to setting up and coordinating meetings and conferences for IDS Northern Managers, and scribing notes for those meetings. May be asked to answer telephones for IDS Managers and field calls when team members are unavailable. The position will help coordinate and maintain records for office staff to include data reporting and general research on business items. Support IDS staff in assigned project based work. Provide back up for the Account Management team in phone support when staff are not available. Support and assist the IDS AP/AR team with filing and data entry functions during busy periods. This will also include filing both hard copy and digital formats. 
• Customer Billing/IDS Accountant Support - Receives customer CORE bill code information and change requests, and enters information into the CORE and IDS MIS systems. This position assists in setting standards for production supervisors, lead workers and customer service team to assure all billing information is accurate. Position will be required to provide assistance to the IDS/DPA accounting teams to ensure work is processed in a timely and accurate manor. The position must have knowledge of rates set by management. Provide customer support in all areas of the billing unit. Verifies accuracy of information prior to billing. The position will assist with PCard transactions working with IDS Staff to secure operating supplies and other PCard transactions, assuring proper documentation and transactions are allocated from the correct units or split between multiple IDS Organizational units. Provide assistance in processing transactions timely within each period assuring closing deadlines and transactions are recorded in the correct accounting period. Assist in balancing invoices to the billed amount and upload into CORE for payments.
• Accounts Payable/Receivable - Enters the proper accounting coding and funding into internal billing system and uploads to CORE. Reconciles invoices not automatically reconciled between IDS MIS and CORE. Will assist in cross-referencing vendor invoices against services rendered, matching invoices to the credit card statement or encumbrance. Identifies department chargeback allocating expense to the person or department responsible for the expense. May be required to work with vendors to resolve invoice discrepancies, reconciling invoices to projected expenditures. Monitors the IDS upload into CORE assuring accurate transactions will be properly credited. Will be cross trained in the various administrative support positions, which include Accounts Payable/Receivable, SOPE, Production and all other units within IDS.

*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

MINIMUM QUALIFICATIONS:
*Education and Experience:
At least two years of experience in a clerical, data entry role that includes accounts receivable or accounts payable OR appropriate education will substitute for the required experience on a year-for-year basis.

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

• Previous State Service related to the work assigned to the position
• Experience with CORE
• Excellent communication and customer service skills
• Experience working in a call center or answering multi-line phones

Conditions of Employment:

• A pre-employment criminal background check will be conducted as part of the selection process.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bree Hanson brean.hanson@state.co.us or 303-866-4244