Department Information

Description of Job

• Assists Central Region Office employees in various ways, including receiving and entering information into the Colorado Trails database, filing records and shredding, maintaining confidential electronic records as needed, and responding to requests for assistance. Responsible for tasks to include but not limited to managing warrant checks at various intervals, obtaining restitution and community service requirements, setting up and tracking Victim Notification requirements, opening and closing Medicaid applications, identifying gaps in placement entries in the Trails database, managing the client discharge process, escape notifications, and similar tasks.

• Monitors placement changes and sends Open Medicaid Requests to residence counties.
• Supports, coordinates, and maintains the Central Region Victim Notification Program.
• Assist in the administrative operation of the office through customer service and office coverage.
• Assists in gathering and tracking regional information where needed for reporting functions and other ad-hoc projects and assignments.
• Corresponds and collaborates with other Administrative Assistant positions to provide backup or additional support for each other and to ensure agency mandates are met and service delivery is uninterrupted.

• Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

The Colorado Constitution, Article XII, Section 13 requires that applicants for state classified government jobs be residents of Colorado.

Applicants must meet the minimum qualifications listed below to continue in the selection process for this position. Work experience must be specifically documented on your application. Do not use "see resume" or "see attached" statements on your application.

Minimum Qualifications

• Three (3) years of general clerical or administrative service experience.

Part-time experience will be pro-rated. *Please note: RESUMES will not be accepted in lieu of a complete application. Applications with no work history will be failed for being incomplete.

• College, university, or non-correspondence business school coursework may substitute for experience on a year-for-year basis for up to two years of general experience.

• Be a minimum of 21 years of age, with no felony convictions or history of domestic violence.

• Possess and maintain a valid U.S. driver's license.
• May need to travel to attend meetings, run office errands, or transport vehicles to maintenance shop for repair.
• Pass C.R.S. 27-90-111 background check investigations.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and explain why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination, or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
• Included in the background investigation process is a current/previous employer check. Your current and previous employers within the last 10 years must be listed on your application, even if the job duties are unrelated to the Administrative Assistant III position. Incomplete work history and employer information (address, phone, supervisor name, beginning and end dates) or omission of former employers may result in application disqualification.

• Continued employment is contingent upon successful completion of the DYS Pre-service Training Academy, Central Region Office On The Job Training Program, and mandatory training in all subject areas.

Supplemental Information

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program
• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~