Administrative Assistant-$23-25 per hour

Growing company in the Waterbury area look for an administrative assistant to support their growth needs and Sales & Leadership team.

I. POSITION SUMMARYThis position is the first point of contact for the company and provides a range of administrative and support services for the Senior Leadership team.

In addition, this person will provide support to organizational staff and sales team efforts for various administrative functions.

• ESSENTIAL POSITION RESULTS
• Receptionist Responsibilities :
• Directs callers and visitors to the appropriate points by respectively greeting and announcing visitors along with screening phone calls.
• Maintains telecommunication system by following manufacturer's instructions for house phone, console operation and voicemail system
• Monitor, screen, respond to and distribute incoming communications.
• Ensures building safety and security by monitoring logbook / issuing visitor passes.
• Administrative Support and Services
• Coordinates weekly calendar of office / lab personnel.
• Liaise with internal staff at all levels.
• Assist with mailing / shipping for staff members.
• Reviews, scans and files batch sheets from Production Lab as needed.
• Support staff on letter writing and customer notifications.
• Backup customer service, shipping logistics, and packaging sample orders when volumes or absences warrant (as needed)
• May perform other administrative support tasks (as needed)
• Sales and Marketing Team Support
• Handle trade show signup and related tradeshow logistics, including shipping show booths, literature, and samples globally with high-quality and efficiency.
• Provide support with entering sample requests, maintain synergy with certain data input, and update price changes as time allows.
• Leadership Support
• Arrange and co-ordinate meetings and events, including food.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Proactively connect and support management team needs as needed.
• The position supports and is accountable for the Quality and Food Safety policies in place by the company.
• SUPERVISORY RESPONSIBILITIES

None

MINIMUM QUALIFICATIONS

Education, Certifications and / or licenses :

High school education with at least 3 years'experience providing administrative office support at a high level, Associate Degree preferred

Experience :

• Knowledge of standard office administrative practices and procedures
• Experience working in a manufacturing or distribution environment is preferred but not required

Knowledge / Skills :

• Proficiency in MS Office (Excel, Work, Outlook) and other various computer systems (ie, Macola, Synergy ERP)
• Knowledge of standard office administrative practices and procedures
• Must be results oriented professional with excellent verbal / written communication skills using diplomacy and discretion as well as the ability to communicate effectively
• Ability to multi-task, work independently and / or within a team, pays attention to detail and meet deadlines
• Diligent follow up, organizational and planning skills
• Judgment and decision
• Dependable team player, collaborative with positive attitude and professional demeanor
• Passionate, energetic and results oriented personality
• Professional demeanor
• Character and Integrity

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Last updated : 2024-05-02