Days per Year: 226

Min: $33,810

Mid: $39,794

JOB TITLE: Secretary-Internal Auditor

REPORTS TO: Board Internal Auditor

WAGE: Nonexempt

PAYGRADE: Para 6

PRIMARY PURPOSE:

The Secretary will support the Board Internal Auditor through efficient organization and management of routine work activities of designated Internal Audit’s office and provide clerical support for the department.

All employees of SISD are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self-performance and processes.

QUALIFICATIONS:

Required:

• High School Graduate or GED from an accredited institution

Preferred:

• 60 hours from an accredited college or university
• Three years job-related experience

SPECIAL KNOWLEDGE/SKILLS:

• Advanced computer skills in word processing, spreadsheet, graphics, and data entry
• Excellent written and oral communication skills
• Advanced organizational skills in planning, goal setting, prioritizing
• Ability to manage multiple tasks
• Adaptable to change and advancing computer programs
• Ability to work independently
• Ability to manage departmental budget
• Experience with purchase orders and software

MAJOR RESPONSIBILITIES AND DUTIES:

• Maintain confidentiality of information.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Assist with obtaining auditing information and making copies for support.
• Prepare and maintain report binders.
• Prepare documents to communicate information to staff, Superintendent, and Board Members.
• Prepare correspondence, forms, reports, etc., for the department.
• Maintain physical and computerized departmental files.
• Assist with the preparation of purchase orders and payment authorization.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Prepare auditing binders, work templates, and assist with documenting work-papers according to Auditing Standards
• Perform all other duties as assigned.

WORKING/SPECIAL CONDITIONS:

Multi-tasking efficiently in an office environment that may have frequent interruptions is required. The usual and customary methods of performing the job’s functions require significant sedentary responsibilities but the following physical demands are required as necessary: some lifting, carrying, pushing, pulling, and significant fine finger dexterity. There may be occasional overtime or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.