Days per year: 219

Minimum salary: $27,594

Maximum salary: $32,447

JOB TITLE: Assistant Registrar – High School

REPORTS TO: Principal

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 4

PRIMARY PURPOSE:

The High School Professional Registrar will prepare, monitor and maintain student data accuracy regarding enrollment, withdrawal, records and proper coding to ensure compliance with State and District laws and policies.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School Diploma from an accredited institution.

Preferred:

• An associate’s degree from an accredited college or university
• At least three years of secondary school setting experience

Special Knowledge/Skills:

• Effective communication, interpersonal and data entry skills
• Strong organizational and presentation skills
• Proficiency in use of computer software with an emphasis on Microsoft Excel
• Effective file maintenance skills
• Knowledge of state and federal accountability standards for secondary schools
• Knowledge of PEIMS Data Standards

MAJOR RESPONSIBILITIES AND DUTIES:

• Assist with enrolling new and transferring students and verify eligibility by validating all documents according to district, state and federal guidelines.
• Utilize the Texas Records Exchange (TREX) system for incoming and outgoing records of students.

• Input withdrawal data when students move to other schools and notate new destination for review by administrator.

• Run weekly leaver reports to account for all withdrawn students for final review by administrator.
• Ensure the smooth transfer of electronic data to and from other district campuses.
• Receive, maintain, and deliver cumulative folders to/from feeder pattern schools.
• Meet weekly with the Registrar, Student Information Management System Clerk, Attendance Clerk and members of the non-instructional data quality team to provide updates on newly enrolled students and withdrawn student’s and the administrator will review for final approval.
• Assist with providing basic training to staff on leavers and withdrawn student protocol.
• Remain updated on local, state and federal policies regarding student enrollment and withdrawal.
• Prepare and maintain student enrollment, withdrawal and leaver records required by federal, state and local laws/regulations.
• Create an effective filing system with labels for each student folder.
• Assist with creating an effective office protocol for data efficiency.
• Ensure the smooth transfer of data to and from other district campuses.
• Maintain confidentiality of information.
• Maintain proper student records for easy future retrieval.
• Provide an organized working environment so that data is secure and not for public viewing.
• Utilize the Texas Records Exchange (TREx) system for incoming and outgoing records of students.
• Monitor and update data for state reporting to be reviewed by administrator.
• Remain updated on local, state, and federal policies regarding accountability standards.
• Attend training sessions that are provided by campus and district personnel.
• Perform all other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing the job’s functions require the following physical demands: physical mobility, frequent standing, stooping, bending some lifting, carrying, pushing, and/or pulling. Mental demands: Ability to solve problems and deal with a variety of situations; ability to interpret a variety of data; ability to interpret TEC and policy; ability to apply knowledge of current research and theory, ability to be effective in both oral and written communication; ability to maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.