WHO WE ARE //

POSITION SUMMARY //

WHAT YOU’LL DO HERE //

• Track overall budgets for assigned projects from design through fabrication and installation.
  • Have consistent and ongoing budgetary accountability for the profitability of projects
• Ensure that all projects are delivered within the agreed scope, time, cost, and quality.
• Interface with clients regarding the status of projects, budgets, schedules, invoicing
• Oversee installs either directly or indirectly through junior PMs
• Lead logistics of installs with client, install team, junior PMs, and vendors
• Manage junior PMs on various tasks for larger projects or smaller projects
  • Delegate tasks/projects to junior PMs
• Develop comprehensive project plans, including scope, goals, deliverables, timelines, and resource allocation.
  • Create SOWs, estimates, and project bids and work with the Director of Project Management for review and approval before client submittal.
• Understand client contracting, purchase orders, and billing terms and drive the contract and billing process for assigned projects.
  • Ensure deposits are invoiced accordingly, and payment is received before the job is released to production.
• Work closely with internal departments (Project Management, Design, Shop, and Accounting) to ensure expectations meet SPMD’s and client’s standards and job success.
• Facilitate regular project status meetings, providing updates on progress, milestones, and key deliverables to the project team and management.
• Manage project scope changes and deviations from the original plan, evaluating impacts and adjusting project strategies accordingly
• Foster a collaborative and high-performing team culture, promoting accountability, transparency, and communication
• Ensure the following is happening for all projects either directly or indirectly through junior PM’s, depending on the project:
  • Issue quote requests to vendors
  • Write/issue POs to vendors/sending appropriate information & artwork to get the job into production.
  • Ensure all client POs are correct and match the current SO in our system.
  • Create critical path calendars for the project timeline
  • Create work orders for every component of a project and track all added documentation needed to shepherd projects from conception to installation successfully
  • Track jobs once in production, ensuring all parties are up to date and all information has been communicated to all parties
  • Advise and escalate alerts of due dates, errors, and/or changes that would cause delays or potential customer dissatisfaction to management
  • Ensure and assist the production process with shop operations (sourcing, materials, purchasing, calendar, reporting, etc.)
  • Communicate expectations on each project for schedule and deliverables with the assigned team.
  • When working with outside installers, ensure the approved SPMD Installer has been properly onboarded and briefed before issuing a PO
  • Follow company procedures for obtaining and maintaining COI’s
  • Coordination of shipping, obtaining shipping quotes, and creating shipper requests
  • Ensure all jobs in production have sales orders created
  • Ensure all receipts for projects are sent to Accounting
  • Closeout job within 24 hours of completion (shipped, delivered, installed)
    • Double-check the Work Order for complete accuracy
    • Confirm that the approved quote has been updated with all final and accurate pricing
    • Confirm that all PO’s have been updated with all final and accurate pricing
    • Sending in job to be invoiced to accounting
    • Send in completed Job Cost Forms (JCFs) 100% complete and accurate to Accounting Team