Summary:

The HR Assistant is responsible for supporting the Company’s HR department, from coordinating meetings to maintaining employee files and databases. The HR Assistant will also act as a liaison between employees and HR, ensuring smooth communications and prompt resolutions of requests and questions.

Essential Duties and Responsibilities:

• Supporting all internal and external HR-related inquiries or requests;
• Maintaining digital and electronic records of employees;
• Serving as a point of contact with benefit vendors and administrators;
• Assisting with the recruitment process;
• Entering employee benefit deductions, changes and terminations.
• Assisting with and entering data into the Learning Module system;
• Assisting with the Performance Management system;
• Overseeing the completion of compensation and benefit documentation;
• Assisting with meeting scheduling, interviews, HR events, and maintaining agendas;
• Assisting with the coordination of training sessions and seminars;
• Help with the orientation process and updating records of new staff;
• Producing and submitting reports on general HR activity;
• Support in HR investigations, termination paperwork, and exit interviews;
• Assist employees with questions regarding Benefits and Payroll functions;
• Reconcile monthly benefit invoices;
• Other duties as assigned.

Supervisory Responsibilities:

This position does not oversee staff.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education/Experience

• Graduation from high school or G.E.D. equivalent is required. Associate degree preferred. Prior experience in mental health, social services, and/or healthcare is preferred.
• One-year minimum related experience and/or training;
• A combination of education and experience may be acceptable;

Required Skills/Abilities

• Demonstrated ability to maintain confidentiality and handle employee relations with sensitivity;
• Knowledge of labor law, employment equity regulations, and payroll practices;
• Full understanding of HR functions and best practices;
• Excellent written and verbal communication skills;
• Highly computer literate with Microsoft Office/Google Workspace;
• Experience with ADP or other HR system;
• Organized with the ability to prioritize and multi-task;
• Reliable with patience and professionalism;

Certificates, Licenses, Registrations

• SHRM or HRCI certification preferred;

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed in an office environment, with a moderate noise level.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Movements including but not limited to prolonged periods of sitting at a desk and working on a computer, occasional standing, walking, bending, and reaching are required.
• Regularly required to use hands to handle or feel; talk; see; and/or hear. Specific vision abilities required by this job include close vision and color vision.
• Must be able to lift up to 15 pounds at all times.