1 Archive Office Assistant Job in Donaldson, IN
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Archive Office Assistant
$34k-43k (estimate)
Full Time
1 Month Ago
Sojourner Truth House is Hiring an Archive Office Assistant Near Donaldson, IN
The Center at Donaldson
Position Description
The Center at Donaldson places a high priority on incorporating our four core values into the daily performance of job responsibilities and leadership skills.
These values are: community, dignity and respect for all, openness to the Spirit, and simplicity.
Position Title: Archive Office Assistant
Organizational Classification: Group I
FLSA Classification: Non-exempt
Ministry: Provincial Services
Date: November 2022
Reports to: Archivist Assistant
Job Summary: Provides secretarial and office assistance to the Archivist office.
- Creates and maintains databases and data input that currently exist or will be transformed from paper to computer records.
- Ability to learn the computer program PastPerfect for Photography and Museum Catalog search and retention.
- Digitizes current hard copy materials such as the Museum Catalog, Sister card files and Sister photography using WordPerfect, Excel, and other word processing databases.
- Assists in a monthly and quarterly fashion in setting up and monitoring historical/religious displays on the building grounds or in the local community under the direction of the Archives Office.
- Assists in information searches as required on the internet and with Notre Dame Archives.
- Acquaints oneself with PHJC History, Charisms of Saint Katharina, and current missions of the PHJCs.
- Assists in providing information in a timely manner to persons making requests from the Archives via the PHJC website, phone calls, and personal requests.
- Assists in maintaining PHJC Sister histories, missions, and places served for the purpose of internal and external requests.
- Works monthly in the organization, dusting and spot cleaning of the Museum and Storage rooms.
- Maintains and files hard copy materials as directed in the Archives Office.
- Assists in the preparation of Archival materials to be categorized, boxed and sent to Notre Dame University from the various departments.
- Educates oneself in the search processes for Notre Dame PHJC Archives and other search engines.
- Maintains continued confidentiality regarding information as well as the security of the Archives Office, Museum and Storage rooms.
- Honors and respects the items in the Museum and Storage rooms as they are personal memorabilia for the PHJCs.
SPECIFICATIONS:
Prior Education and Training:
- High school education required with training and/or significant experience in secretarial responsibilities
Prior Work Experience/Skills Required:
- Prior office experience required
- Excellent computer skills required
- Ability to relate to others on a frequent basis
- Must possess excellent written and verbal communication skills
- Ability and willingness to self-initiate and self-direct tasks
- Ability to maintain confidentiality
On-the-Job Training/Orientation Required:
- Completion of new co-worker orientation
Other Position Requirements:
- Excellent organizational skills and the ability to handle multiple tasks
- Must possess excellent written and verbal communication skills
- Must have a high degree of interpersonal skills
- Attention to detail and accuracy when working with numbers and minute details such as email addresses, dates
Physical Demands:
- Position requires continuous sitting as well as occasional standing, walking, bending, climbing and pushing/pulling
- Position requires occasional pushing/pulling and/or lifting of up to 25 lbs
- Position requires good visual acuity as well as the ability to see color
Machines, Tools, Equipment and Work Aids:
Telephone, copy machine, scanner, computer and computer programs such as Excel, Word and PowerPoint
Job Summary
JOB TYPE
Full Time
SALARY
$34k-43k (estimate)
POST DATE
04/26/2023
EXPIRATION DATE
06/02/2024
WEBSITE
sojournertruthhouse.org
HEADQUARTERS
Gary, IN
SIZE
25 - 50
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