A small growing organization has an opportunity for a skilled Accounts Payable member. This is a fast-paced organization. We offer a safe environment, parking, health insurance and Simple 401K. In addition, we offer vacations and paid holidays.

We are looking for a skilled Accounts Payable member to be responsible for all aspects of Accounts Payable. The Accounts Payable member will process all invoices received for payment in an accurate, efficient, and timely manner. This includes site coding and validating vendor invoices, check for duplicate vendor invoices, reconciling expense reports details for accuracy, setting up job codes and classifying payments in the software by job code. This entails filing the invoices in the proper folders based upon received bills, approved bills, and paid bills in the organization’s paperless environment.

The Accounts Payable Clerk will be responsible for reconciling vendor statements as received and communicating with vendors to solve payment issues and overdue payment notices.

In addition, the Accounts payable member will scan, receive, and enter bills received by mail, issue checks as needed, and prepare wire transfers for processing.

Responsibilities

• Perform day to day payable transactions, including scanning, verifying, classifying, and recording accounts payable data.
• Ensure bills are properly filed on the company server.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Generate reports detailing accounts payables status.
• Understand multiple expense accounts and cost centers.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Generate weekly reports of outstanding vendor bills and issue checks and wire transfers based upon payments selected by payment approver.
• Manage miscellaneous checks and mailings required by project managers.
• Manage additional mailings and correspondence as required.

Requirements and skills

• Proven current working experience as Accounts Payable member.
• 3 years of recent experience with QuickBooks Desktop, functioning in Accounts Payable.
• Solid understanding of basic bookkeeping and accounting principles.
• High degree of accuracy and attention to detail.
• Proven ability to calculate, post and manage accounting figures and accounts payable records.
• Solid 10-key data entry skills
• Proficient, current experience with excel spreadsheets.
• Proficiency in English and in MS Office

Education in Accounting and Bookkeeping required.

Benefits:

• Simple 401K with employer match
• Health Insurance-Employee contributes/ Employer contributes.
• Dental and Vision Insurance-Employee contributes
• Vacation after one year
• Paid major holidays.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Experience level:

• 3 years

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• At your present job, how long have you worked in AP: 3 years (Required)
• Accounts payable: 3 years (Required)
• Current QuickBooks Desktop: 3 years (Required)

Work Location: In person