Job description

TITLE: Accounts Payable Specialist

JOB TYPE: Full Time, Hourly, 40 hrs per week

REPORTS TO: Sr. Bookkeeper

LAST UPDATED: May 17, 2024

SUMMARY:

SimplyHome's mission is to empower independence through innovation. SimplyHome designs and installs customizable systems and offers related client care for aging and disabled populations. Our core values include:

• Innovation – creatively blaze new trails
• Excellence – abide by a higher standard
• Integrity – do the right thing
• Community – create connection and build family through service and joy
• Empowerment – respect everyone; help unleash the full potential in all
• Commitment – passion and dedication of heart, mind, and soul to the work that we do

Those whose values are aligned to the values listed above are enthusiastically requested to apply.

JOB PURPOSE:

The Accounts Payable Specialist is primarily responsible for accounts payable and provides support for billing and accounts receivable. Additional accounting duties may be available as opportunities arise.

This is a Full-Time hourly position for 40 hours per week with a pay range starting at $19.50/hr. Somewhat flexible schedule with normal work hours between 8:30am - 5:30pm Monday-Friday.

This is a fast-paced, collaborative and dog-friendly environment.

ESSENTIAL DUTIES:

• Verify accuracy of supplier invoices and employee expense report reimbursements, post to appropriate accounts and process payments weekly
• Ensure all payments are made in a timely manner while maximizing cash flow
• Enter employee credit card receipts and assist with monthly credit card reconciliations
• Maintain accurate vendor records, including procurement of W-9’s from independent contractors
• Review monthly monitoring invoices for accuracy
• Create Purchase Orders upon request
• Cross train to assist with creating packing slips for outgoing shipments
• Cross train to assist with making bank deposits
• Follow up by email and/or phone regarding missed payments or A/R discrepancies if necessary
• Cross train to assist with posting of customer one-time and monthly automated credit card payments
• Cross train to prepare and email annual service renewal quotes in SalesForce and assist with follow-ups until authorizations for billing are received
• Other accounting duties as assigned

EDUCATION & EXPERIENCE:

High school diploma or equivalent is required. Two years of Accounting experience or equivalent education is required. A degree in Accounting is preferred.

Two years of accounts payable experience and prior QuickBooks experience is preferred. Previous experience working in medical billing is helpful. Previous experience using SalesForce is helpful.

SKILLS/QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have the ability to use computer software (MS Office) and other technology tools to perform work (office equipment, computers, 10-key calculator, and copier)
• Ability to learn and comprehend new concepts
• Excellent organizational skills and attention to detail
• Ability to work independently with some supervision
• Ability to anticipate work needs and interact in a courteous and professional manner with customers
• Capable multi-tasker and time manager who is comfortable in a fast-paced environment
• Strong logical and technical problem-solving skills
• Demonstrated focus on following given procedures precisely
• Willingness to learn
• Excellent English written and verbal communication skills

CERTIFICATIONS, LICENSES AND REGISTRATIONS:

Valid North Carolina Driver's License

Pass background check

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee is required to sit, use hands and fingers, handle and feel objects and tools and balance. Specific vision abilities required by this job include close vision, distance vision and the ability to focus.

SALARY:

• Starts at $19.50 per hour and commensurate with experience

SCHEDULE:

• 40 hours per week
• Monday to Friday
• Normal business hours are 8:30am - 5:30pm

WORK LOCATION:

• Onsite - this is not a remote position

ABILITY TO COMMUTE/RELOCATE:

• Arden, NC 28704: Reliably commute or planning to relocate before starting work (Required)

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly in an office setting with varying degrees of background noise. Lighting and ventilation are typical of an office setting. Smoking is not permitted inside any company-owned/operated physical plant. SimplyHome and CMI have a pet friendly environment, and employees are encouraged to have pets with them as long as this is reasonable. As such, we recommend that any allergies or other requests for issues with pets be made with a direct supervisor so that reasonable accommodations may be made. The employee occasionally works in outside weather conditions. The company expects this job to be involved directly with customers.

Employee Signature Date

Company Signature Date

Job Type: Full-time

Pay: From $40,560.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• related: 2 years (Required)

Ability to Commute:

• Arden, NC 28704 (Required)

Work Location: In person