Description

The accounting coordinator will act as point of contact between different parts of accounting department including accounts receivable, accounts payable, and external parties such as vendors, clients or lenders. 

Administration

• Post and code all invoices and payments into the accounting computer systems, M3 Accounting Core.

• Research all payments daily to avoid late penalties and any other problem accounts.

• Complete and manage the hotel’s declining checkbook.

• Produce and send out accounts receivable receipts to clients as requested. 

• Field and rectify all accounting related guest inquiries, including receipts, chargebacks, and billing disputes.

• Count and prepare daily cash drops for bank deposits, track and report any discrepancies.

• Count all employee hotel-issued banks monthly for discrepancies.

• Complete and balance daily income journal as needed in Profitsword.

• Assist all Management staff with various tasks as directed.

• Produce and maintain reports as directed.

• Prior knowledge and experience with M3 Accounting Core preferred.

• Prior knowledge and experience with Galaxy Lightspeed preferred.

Support

• Must have comprehensive knowledge of the English language to effectively communicate with guests, associates, and vendors.
• Effectively communicate and coordinate with all departments.
• Scrupulously follow all StepStone and hotel policies and procedures.

Personal Effectiveness

• Projects and assignments are completed thoroughly, professionally, and with care.
• Adjusts to high-pressure conditions and is open to change.
• Assumes responsibility for personal growth and development.
• Conducts him\herself (acts and dresses) professionally at all times; sets standards for all associates.

Communication

• Understands and communicates the StepStone Mission and Core Values.
• Expresses ideas and conveys information clearly, effectively, and professionally.
• Actively listens to others.
• Conveys company information, decision, or problems to appropriate parties on a timely basis.
• Works to resolve disagreements and is respectful of peers and co-workers.

These are required of every associate.

• Minimum lifting of 10 pounds.
• Pushing, bending, stooping, upward reaching, manual dexterity.
• Hearing, writing, typing.
• Minimum pulling of 10 pounds.
• Other duties may be assigned.

Additional responsibilities specific to you are:

•  Must have a comprehensive knowledge of all hotel departments and functions.
• Must have a comprehensive knowledge applicable Federal, state, and local health, safety, and legal regulations.
• Must have exceptional mathematical and computer skills.
• Ability to timely obtain any required licenses or certificates.
• CPR training and first aid training preferred.
• Additional language ability preferred.

 Preferred Skills

• Prior knowledge and experience with M3 Accounting Core preferred.
• Prior knowledge and experience with Galaxy Lightspeed preferred. Proficient in Microsoft Word, Office, Internet 
• Proficient in Microsoft Word, Office, Internet Explorer/Google Chrome
• Well organized and detail oriented
• Ability to work independently.
• Display initiative, perseverance and analytical skills
• Effective communication
• Professional and ethical
• Displays enthusiasm.
• Excellent customer service skills

Requirements