Overview:
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River.
Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.
Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.
Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The Human Resources Assistant performs a variety of clerical and administrative support duties for the day-to-day operations, programs, and activities of the Human Resources Department. The Human Resources Assistant is the entry classification in the Department's support staff series. This job class performs routine office administration functions including preparing correspondence, filing, front desk reception, answering department telephone calls and emails, scheduling appointments, maintaining calendars, recordkeeping, and other support duties. Employees in this classification receive general supervision within a framework of standard policies and procedures.
CLASSIFICATION:Range on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
SUPERVISOR:Director of Human Resources or designee
BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).
Employees have the option to contribute to:

• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.
Typical Duties, Knowledge and Ability
Essential Functions:

• Input, check, verify, compile, and record a variety of data and information for the Human Resources Department.
• Prepare accurate written communications in a variety of media formats and distribute information to staff, students, and community members.
• Receive, process, and distribute incoming and outgoing District mail and incoming interoffice mail and communications.
• Schedule appointments, reserve facilities, coordinate meeting participation, and communicate schedules to participants.
• Receive staff, students, and community members on behalf of the Department, answer general procedural questions, and direct inquiries to appropriate staff.
• Prepare purchase orders, requisitions, and related documents on behalf of Department staff, including processing supply and equipment orders.
• Coordinate Department activities with other departments, divisions, and offices.
• Maintain Department calendars of events, activities, travel, and duties.
• Prepare reports and data on a wide variety of Departmental functions including work schedules, leaves, expenditures, payables, and related functions.
• Maintain and update a variety of records, logs, and filing systems.
• Receive, review, and process documents, records, and information for accuracy, completeness, and compliance with policies.
• Develop forms, worksheets, logs, and related information collection tools for recording and maintaining Department information.
• Assist Human Resources staff with administrative support functions such as scheduling appointments, collecting records, maintain files, tracking activities, sending and receiving correspondence, and related activities.
• Assist in the preparation of materials for, and participate in, various training workshops.
• Utilize the District's integrated software in performing the required duties of the position.
• Assist in the day-to-day activities of the office to assure efficient and effective office operations.
• Operate a variety of office equipment such as a computer, calculator, copy machine and scanning devices.
• Perform other related duties similar in scope and function.

Knowledge of:

• Methods, practices, terminology and procedures used in working with various employee groups.
• Modern office practices, procedures, and equipment.
• Recordkeeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal and telephone skills usage tact, patience, courtesy and etiquette.
• Standard office and business software applications.

Ability to:

• Learn the Human Resources operations, procedures, policies, requirements, and terminology and apply them with good judgement in a variety of procedural situations.
• Learn the District's organization, operations, policies, and objectives and then successfully apply them with good judgement.
• Perform a variety of clerical duties related to the day-to-day functioning of the department.
• Apply and explain rules, regulations, policies and procedures.
• Meet schedules and timelines.
• Be organized and thorough in completing assigned tasks timely.
• Prepare reports by gathering and organizing data from a variety of sources.
• Compose routine correspondence independently and accurately.
• Work confidentially with discretion.
• Work efficiently with many interruptions.
• Operate a variety of office equipment such as computers, calculators, copiers and scanning devices.
• Make arithmetic calculations quickly and accurately.
• Coordinate activities and details and maintain event schedules.
• Arrange meetings and manage schedules for multiple participants.
• Maintain a variety of files, records, and logs.
• Communicate effectively, orally and in writing.
• Accurately type at 50 wpm.
• Prioritize, plan, and accomplish multiple tasks effectively.
• Demonstrate sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Experience/Education
Education Required:

• High school diploma or the equivalent.

Additional Information
Online Application with Additional Preferred Materials to be attached to application:

• Cover letter addressing criteria listed in the position announcement
• Current resume
• College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

• After application has been submitted, all application materials will be screened.
• Internal candidates must also submit all required materials to be considered.
• Candidate evaluations will not be considered.
• Reference letters from any member of the Hiring Committee or Board Members will not be considered.
• Interviews will be by invitation only.
• Interviews will be by Zoom.
• The District does not reimburse for new hire moving expenses.

New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before January 1st, with subsequent steps annually thereafter to a maximum fifth step.
Longevity pay in accordance with Section 8.8 of the Classified Employee Collective Bargaining Agreement.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
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