Benefits :

• Flexible schedule
• Opportunity for advancement
• Paid time off

Administrative Assistant

Role : This position plays a crucial role in supporting the Pastor of Organizational Leadership in working toward the efficient functioning of Severns Valley Baptist Church.

Reports to : Pastor of Organizational Leadership

Hours : 15-25 per week

Responsibilities : Finance-

Finance-

• Receive and process payables efficiently and accurately.
• Administer Divvy / Bill expense reporting for accurate financial record-keeping.
• Support the preparation of the annual budget to ensure financial transparency and accountability.

Facility-

• Manage and process facility use requests, ensuring seamless coordination of events.
• Assist in staff coordination, fostering effective communication and collaboration.
• Assist with church calendar coordination to streamline event planning and scheduling.

Personnel-

• Support Human Resources functions such as maintaining employee records, handling personnel inquiries, and facilitating HR-related processes.
• Contribute to employee onboarding processes to facilitate a smooth integration into the team.
• Assist in the coordination of annual staff reviews, ensuring a comprehensive and structured evaluation process.
• Contribute to staff development initiatives, including training sessions and professional development opportunities.
• Coordinate Front Desk Volunteers to maintain a welcoming and organized reception area.

Leadership-

• Create meeting agendas and organize minutes, reports, etc. for Stewardship, Personnel, and Trustee meetings.
• Manage and coordinate the Pastor's calendar, ensuring optimal time management.
• Filter and assist with the Pastor's email, ensuring important communication is addressed promptly.

Additional Responsibilities :

• Assist in financial tasks, including budget tracking, financial reporting, and reconciliation.
• Aid in ministry coordination, ensuring seamless communication and collaboration among church ministries.
• Assist in developing lay leaders by providing administrative support for training programs and leadership initiatives.
• Handle additional tasks as assigned by the Pastor of Organizational Leadership to support the overall goals of the church.
• These additional responsibilities further highlight the diverse and integral role of the Part-Time Administrative Assistant in supporting the Pastor of Organizational Leadership across various aspects of church administration and leadership development.

Qualifications :

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Google Suite, Quickbooks Online, Martus, Planning Center Online, APS.
• Previous administrative experience is preferred.
• Ability to maintain confidentiality and handle sensitive information.

Last updated : 2024-04-23