Job Description Summary:

Reporting to the Director of Indirect Products & Services, the Procurement Specialist will be responsible for handling the day-to-day activities for utility accounts and assisting with procurement activities.

JOB RESPONSIBILITIES

Utility Account Management

• Assist SCI locations with the connection, disconnection or transfer of utilities; gather documents requested by utility company to validate owner such as deed, tax ID, W9 or permit
• Assist SCI locations with the process to submit application and deposit for utility account setup or transfer, if required by utility company
• Run report to identify accounts SCI Locations have setup or disconnected without assistance from SCM department
• Track utility account changes; update utility master sheet with the changes
• Research utility invoice issues and resolve the issue
• Assist locations with split payments for utility accounts
• Conduct account verification to verify if the utility account belongs to SCI
• Research missing utility invoices; call utility company and request copy of missing invoice

Utilities Data Portal Administrator

• Administrator of the utilities data portal system
• Generate the following utility reports: (1) enrollment metrics (2) OCR metrics
• Conduct OCR reconciliation; ensure accuracy of invoices pulled
• Monitor accounts to ensure paperless billing is not enabled
• Conduct data validation which may consists of reviewing accounts in Discovered status and determine if account should be enrolled or unsubscribed
• Assist supplier with Enrollment Maintenance by sending new utility accounts for supplier to enroll; gather requested documentation such as LOA, deed, tax ID, W9, or permit

Procurement Assistant

• Monitor contract expiration in CLM tool and notify Buyers to initiate an RFP
• Ensure contracts are stored properly and contract tracker is updated
• Coordinate procurement activities for acquisitions and divestitures
• Track CPI across all Indirect categories and update CPI tracking sheet
• Assist with special projects as needed

MINIMUM Requirements

Education

• Associates degree in Business or Supply Chain Management.
• A high school diploma with 3 years’ experience in business or office management will be considered in lieu of degree.

Experience

• One (1) year experience is account management or procurement.
• Experience with utilities is a plus

Knowledge, Skills and Abilities

• Advanced Excel skills including ability to perform vlookups and create pivot tables, macros and graphs
• Exceptional interpersonal and communication skills, both written and verbal
• Excellent organizational skills and attention to detail
• Thorough understanding of utility accounts
• Strong analytical and problem-solving skills
• Advanced with Microsoft Office Suite

Work CONDITIONS

Work Environment

• Work indoors all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage