Title: Administrative Assistant II

Location : Fort Wayne, IN 46802
Contract

Additional Job Requirements: Job requires 7:30-4:00 time, with 30-minute unpaid lunch.

DESCRIPTION:

• 4-6 years’ experience; Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .
• Answer and screen all incoming telephone calls and work request in the Service Now platform. Sort, review, and distribute mail.
• Manage calendar and schedule meetings and appointments. Coordinate Key City Admin meetings, agendas, and outcomes to further the Facilities Service to the LFG Business groups.
• Plan and coordinate special events.
• Type documents, letters and other memoranda, track CSR data on spreadsheets for waste streams.
• Design and prepare presentations and reports.
• Greet and direct customers to the Facilities Service Center and act as primary resource for internal and external contacts, facilitating a professional image of LFG.
• File and photocopy materials, including establishing and maintaining project files. Process bills for prompt payment in Ariba and Chrome River software.
• Maintain accurate and timely entries in e-billing/matter management software in MS Teams.
• Proofread documents for grammatical and typographical errors. Order supplies and coordinate routine maintenance and repairs to office equipment and housekeeping contractor.
• Develop working knowledge of Ariba, Service Now, Access It, and any other systems as they may be implemented.
• Special projects and additional related duties as assigned by managers. Support additional team members within the department and perform functions specific to their roles, as requested.
• Be the Customer facing team member that shows the positive energy, often times when the customer is not being as respectful in return.

Job Type: Contract

Pay: $15.00 - $17.00 per hour

Schedule:

• 8 hour shift

Experience:

• Administrative Assistant: 3 years (Required)
• Ariba: 1 year (Preferred)
• ServiceNow: 1 year (Preferred)

Work Location: In person